Offer summary

Qualifications:

Strong organizational and time-management skills are essential., Excellent written and verbal communication skills are required., Proficiency in Outlook, Google Sheets, Word, and Excel is necessary., A problem-solving mindset and ability to work independently are important..

Key responsabilities:

Manage and organize emails related to legal, factory, and finance matters.

Monitor deadlines and ensure timely follow-ups for the owner and team.

Coordinate travel arrangements including booking flights and hotels.

Conduct research and present findings concisely to support projects.

Job description

Job Title: Legal & Finance Executive Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 2000 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

We are a fast-growing toy company looking for a highly organized and proactive Legal & Finance Executive Assistant to support the Owner in managing daily tasks, projects, and deadlines. This role is essential for ensuring operational efficiency, allowing leadership to focus on high-level business goals. The ideal candidate is detail-oriented, tech-savvy, and highly adaptable.

Key Responsibilities:

Email Management: Sort and organize emails related to legal, factory, and finance and respond when necessary.
Deadline Tracking: Monitor deadlines for the owner and team, ensuring timely follow-ups.
Travel Coordination: Book flights, hotels, and handle all necessary travel arrangements.
Research & Reports: Conduct research (including AI for image creation) and present findings concisely.
Project Coordination: Work closely with the Integrator (Beth) to ensure all projects and targets are met.
Task Management: Maintain project sheets (e.g., factory updates, CA sales tax) and oversee task completion.
Legal & Financial Liaison: Maintain communication with lawyers, finance teams, and external advisors for regular updates and necessary actions.
Freelancer Oversight: Hire and manage freelancers via Upwork when required.
Daily Owner Support: Keep the owner on track by providing structured reminders and priority lists to prevent task overload.

Qualifications and Requirements:

Strong organizational and time-management skills.
Excellent written and verbal communication skills (email, phone).
Ability to multitask and take initiative without constant supervision.
Tech-savvy with proficiency in Outlook, Google Sheets, Word, and Excel.
Problem-solving mindset and ability to push projects over the finish line.

Nice-to-Haves:

Familiarity with AI tools and image generation.
Basic understanding of legal and financial processes.
Experience managing freelancers on Upwork.
Knowledge of Amazon operations.
Proficiency in project management tools.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

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