Offer summary

Qualifications:

Proven experience as an Executive Assistant, preferably supporting C-level executives., Strong organizational and multitasking skills are essential., Excellent written and verbal communication abilities are required., Proficiency in Microsoft Office Suite and Google Workspace is necessary..

Key responsabilities:

Attend and document meetings, capturing key action items and discussions.

Follow up with internal and external stakeholders to ensure tasks and projects stay on track.

Prepare reports, summaries, and analysis based on executive needs.

Manage calendars, schedule meetings, and coordinate travel arrangements.

Job description

This is a remote position.

Job Highlights:

Contract type: Independent Contractor
Schedule: Monday to Friday, 9:00 AM – 6:00 PM Eastern Time (with a 1-hour unpaid break)

Position Overview

We are seeking two highly organized and proactive Executive Assistants to provide direct support to senior leadership. These full-time roles require strong multitasking abilities, excellent communication skills, and a high level of professionalism.

One Executive Assistant will support the VP of Sales, attending all meetings, taking detailed meeting minutes, following up with team members, and handling various administrative and coordination tasks.
The second Executive Assistant will support both the CEO & CTO, attending meetings, managing follow-ups, preparing reports and analyses, and ensuring efficient workflow for executive operations.

Key Responsibilities

Attend and document meetings, capturing key action items and discussions.
Follow up with internal and external stakeholders to ensure tasks and projects stay on track.
Prepare reports, summaries, and analysis based on executive needs.
Manage calendars, schedule meetings, and coordinate travel arrangements.
Provide general administrative support, including email management and document preparation.
Assist in special projects and strategic initiatives as needed.

Requirements

Proven experience as an Executive Assistant, preferably supporting C-level executives.
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
Ability to work independently while maintaining confidentiality and discretion.
Experience in sales operations, data analysis, or reporting (preferred for the VP of Sales support role).

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent work from home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20541_JOB

Required profile