Director of Operations and Finance at Sepsis Alliance

About Sepsis Alliance

Sepsis Alliance, a leading patient advocacy organization, is saving lives and reducing suffering by improving sepsis awareness and care. Through Sepsis.org, Sepsis Alliance Institute, Sepsis Alliance Voices, Sepsis Alliance Connect, and Sepsis Innovation Collaborative, Sepsis Alliance is providing healthcare professionals, the general public, and those touched by sepsis with the education, support, and advocacy to save lives and limbs. Sepsis Alliance is enacting and influencing positive change for the 1.7 million people diagnosed with sepsis each year including the 350,000 adults and 6,800 children who die in the U.S. Infection prevention is sepsis prevention. For more information on Sepsis Alliance, a GuideStar Platinum Rated and Charity Navigator Four-Star rated 501(c)3 charity, visit Sepsis.org.

POSITION OVERVIEW

Sepsis Alliance seeks an experienced and collaborative non-profit operations and finance professional with a demonstrated successful track record in serving in this role. The ideal candidate will be capable of overseeing daily operations, accounting and finance, human resources (including benefits), and business administration functions such as IT.

The Director of Operations and Finance reports to the CEO, supervises operations and finance staff and contractors, HR, and IT consultants, and works closely with all Sepsis Alliance departments, including programming, development, marketing, and operations. The Director of Operations and Finance also staffs the Finance Committee of the Board of Directors, who meet monthly.

PRIMARY RESPONSIBILITIES

Operations – 65%

• Develop and implement operational policies, procedures, and systems to improve efficiency.
• Oversee organization shared file system and IT support
• Direct organization Salesforce database processes, procedures, quality, and improvements
• Identify best practices and improve internal systems with an eye toward future needs and budget realities
• Oversee contract management and compliance
• Annual review of insurance policies and other risk management programs of the organization and coordinate with brokers, agencies, or government departments when necessary

Accounting and Financial – 10%

• Provide guidance and support to the Accountant, who is responsible for all accounting functions including A/P, A/R, payroll, bank reconciliations, cash management, month and year-end close functions, coordination of tax filings, tracking of prepaid expenses, banking, financial reporting for grants, conformity with GAAP and compliance with filing of all local, state and federal agencies, and preparation of financial statements
• Monitor and operate internal controls and processes that safeguard the assets of Sepsis Alliance and ensure data integrity; Annual review of security of financial data and assets
• Work with the CEO and Vice President, Development and Operations, and Accountant to develop annual budgets and long-range financial forecasts, and monitor budgeted income and expenditures
• Review monthly financial statements
• Support the Finance Committee of the Board of Directors by developing data that assists them in their fiduciary responsibilities

Human Resources/People & Culture – 25%

• Oversee Human Resources functions including benefits management, creation and maintenance of employee files, new hire documentation, onboarding of staff, board and advisory board members, etc.
• Assist the CEO in developing salary ranges and policies, ensuring pay equity across positions and locations
• Oversee annual review of the Employee Handbook to ensure compliance with any changes in employment law and updated policies
• Develop and implement all people and culture initiatives
• Manage culture of diversity, equity, and inclusion, including managing the DEI committee
• Create programs to improve employee satisfaction and retention, regularly evaluate and advocate for improved employee benefits
• Manage on-site and virtual office environment with Operations Manager

Qualifications:

• Minimum of 7-10 years of experience in operations, strong financial management skills with at least 3-5 years in a nonprofit setting
• Bachelor's degree, advanced degree preferred
• Experience working and leading in a virtual work environment
• Proven experience in budget development, overseeing financial audits, and overseeing tax filings
• Experience working with CRM software, Salesforce preferred; project management software, Monday or similar, financial software such as QuickBooks, SAP or similar;
• Strong strategic leadership and team management skills, with a collaborative, inclusive approach to working with diverse teams
• Excellent analytical and problem-solving abilities, with strong attention to detail and accuracy
• Ability to communicate complex financial information clearly to non-financial staff and Board members
• High level of integrity, ethics, and commitment to the organization’s mission and values

Sepsis Alliance is committed to developing and implementing programs and initiatives to promote diversity and inclusion in all areas of employment. As part of this commitment, applicants are given the opportunity to answer equal opportunity employment questions. This protected information will only be used to evaluate our recruitment efforts through standard reporting, and will not be shared with hiring managers or other team members. Every applicant has the option not to disclose this information.

Candidates with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act, California's Fair Employment and Housing Act, and other state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal opportunity without imposing undue hardship on Sepsis Alliance. Please contact us at info @sepsis.org f you need assistance completing any forms or to otherwise participate in the application process.