Manager C, Academic Affairs, Faculty Affairs (Cardiovascular Medicine Business Office)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Manager C, Academic Affairs, Faculty Affairs (Cardiovascular Medicine Business Office)

Job Profile Title

Manager C, Academic Affairs, Faculty Affairs

Job Description Summary

Manages all University Affairs activities for 180+ faculty members of the Cardiovascular Division, including recruitment, appointments, reappointments, promotions, credentialing and affirmative action at Penn, PAH, PPMC and for Penn Medicine Clinicians. Serves as the primary liaison for the division and the School of Medicine for Faculty Affairs. Maintains applicant files and is content expert for search committee chairs on AA/EEOE compliance with recruitment processes. Develops annual appointment and promotions plan for the Division as well as the multi-year faculty recruitment strategic plan. Serves as primary interface between faculty affairs and clinical practice managers to complete on-boarding process for new faculty. Manages two faculty affairs coordinators, one based at HUP and the other based at Penn Presbyterian Medical Center. The successful candidate must be able to multitask and manage multiple projects with simultaneous deadlines, as well as work collaboratively.

Job Description

This position is contingent upon favorable funding.

Job Responsibilities

• Initiates faculty reviews based on School of Medicine’s timeline.  Oversees appointments, reappointment and promotion activities for all cardiology faculty, research, adjunct, clinical and academic support staff including Presbyterian and Pennsylvania Hospital.  Manages two faculty affairs coordinators, one at HUP and one at PPMC. Ensures they are submitting complete and accurate dossiers for faculty appointments, reappointments, and promotions to the Department of Medicine/Office of Academic Affairs a timely manner. Supervisor of faculty affairs Coordinators responsible for overall performance management, training, HR functions, recruitment and retention.

• Oversees strategic planning for high volume division faculty recruitment, including development of the multi-year recruitment plan.  Ensures faculty affairs coordinators post placement ads, compose formal search letters, and search documentation; conduct searches and recruitments in compliance with PSOM and University AA/EEO guidelines.  First point of contact for academic-related faculty enquires in person or by email.  Manages all steps of faculty recruitment and onboarding.  Reviews draft offer letters and compensation statements for accuracy. Manages work of assistant faculty affairs coordinator in recruitment responsibilities including: travel and hotel arrangements, scheduling candidate interviews, and drafting offer letter and compensation statements. Provides mini-orientation sessions with new faculty for overview of academic appointment.

• Supervises faculty affairs coordinators in credentialing for new appointments and reappointment. Ensures complete applications for initial appointments and reappointments.  Oversee medical malpractice insurance.  Work with Associate Chief of Clinical Affairs for credentialing reviews and issues.  Ensures up-to-date and accurate records of all faculty appointment and hospital credentialing activities are maintained by faculty affairs coordinators.  Works with the UPHS Office of Medical Affairs and Division Administrator to ensure accuracy of data.

• Work with the Office of International Programs for faculty and visiting scholars on employment based immigration visa, along with submitting and processing applications in the iPenn system and checks for Visa processing (submitting Non-PO requests).

  Manages the work of the faculty affairs coordinator assigned to the FPPE process. Ensures FPPE are completed and stored in compliance with the Joint Commission.

• Manages Cardiology division Faculty Affairs advertising, travel and recruitment budget. Ensures expenses are in line with budget. Approves expenses for travel versus remote interviews based on budget. Reconciles budget variances.

• Perform additional duties as assigned.

Qualifications

• Bachelor's Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$51,824.00 - $80,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and

the pay range assigned to the job profile.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay