Accounts Payable Specialist

Accounts Payable Specialist

PacBio is seeking a detail-oriented and results-driven Accounts Payable Specialist to join our dynamic accounting team based in Menlo Park, CA. This role is a key contributor to our accounts payable function, responsible for processing invoices, reconciling statements, and ensuring compliance with company policies, SOX, and other regulatory requirements.  The ideal candidate is a proactive problem solver with strong organizational and communication skills, eager to learn and grow in a fast-paced environment.

Responsibilities:

• Process a high volume of vendor invoices accurately and efficiently.
• Research and resolve vendor and supplier inquiries, maintaining a proactive approach to issue resolution.
• Build and maintain positive relationships with vendors through clear and professional communication.
• Ensure payment approvals are processed in compliance with company policies and procedures.
• Review and process employee expense reports, verifying policy compliance and ensuring timely reimbursement.
• Ensure compliance with generally accepted accounting principles (GAAP), internal controls, company policies and relevant regulatory requirements.
• Maintain accurate and organized documentation of all accounts payable transactions.
• Assist the accounting team with ad hoc projects and requests, as needed.
• Calculate and remit sales and use taxes in accordance with state and local regulations.
• Support year-end 1099 reporting and filing.

Required Qualifications:

• Two plus years of accounts payable experience in a publicly traded company.
• Experience with SAP or other robust ERP systems.
• Strong understanding of SOX compliance and related internal controls.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Adobe Acrobat.
• Highly organized with exceptional attention to detail and accuracy.
• Understanding of accounting principles and financial regulations.
• Excellent communication and interpersonal skills with the ability to collaborate effectively across departments.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience with SAP and Kofax.
• Associate’s degree in Accounting or Finance.
• Industry experience in life sciences, healthcare, or technology.

Non-Field Based Employees are required to be onsite Monday-Thursday (Friday work from home).  Depending on the role, some employees may be required to be 100% onsite.

You may be required from time to time to visit and work at PacBio locations and for such times as the Company considers necessary for the proper performance of your duties.

All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation.

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Salary Range:

To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at PacBio. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. PacBio does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, PacBio employees or any other company location. PacBio is not responsible for any fees related to unsolicited resumes/applications.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at 650-521-8000, or careers@pacificbiosciences.com for assistance.

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