Job description

Job Title: Accounts Payable and Purchasing Specialist

Work Location: Remote

Start Date: ASAP

Named one of WorkLife’s 50 Best Places to Work and one of Fast Company's Most Innovative Companies, Whalar Group is a global creator company on a mission to liberate the creative voice.

Creators are at the heart of everything we do! We are a curious, diverse team of 300 individuals around the world who are passionate about the Creator Economy. Our proximity, understanding, and trust of creators evolved into a first-of-its-kind creator ecosystem. Under Whalar Group, there are six companies: Whalar, a global creator agency; Sixteenth, a full-service global, 360° creator and talent management company; Foam, a suite of AI tools, templates, and services; Moby Ventures, a creator-centric venture studio; Umi Games, a groundbreaking gaming studio; and The Lighthouse, an IRL campus for creators and their teams.

The Lighthouse is an innovative campus for creators and their teams, with locations in Venice, CA, and Brooklyn, NY. We are a creative playground designed for creators to Learn, Make, and Belong. Our mission is to assemble the creator collective, helping them grow and sustain their careers while provoking the next act of the creator economy. At The Lighthouse, creators flow seamlessly from ideation to production to publication, surrounded by peers in a collaborative and inspiring environment.

About the role:

As the Lighthouse expands, we are looking to add a Accounts Payable and Purchasing Specialist to assist with the day-to-day Procurement, Accounts Payable, and Membership needs of the business. This role would work closely with the Financial Controller, Site Operation Teams and Membership teams to deliver a first-class customer service experience to our vendors and members. As a start-up organization, fostering high quality early relationships will play a key role in our later success.

Here’s what you’ll do day-to-day:

Manage accounts payable key activities including opening new vendor accounts, vendor maintenance, invoice processing, verifying accuracy, three-way matching, and obtaining approvals
Maintaining the accounts payable inbox including preparing vendor statement reconciliations and resolving discrepancies and/or inquiries in a timely manner
Process credit card transactions and reconcile statements
Assist operations by placing purchase orders as needed, verifying orders from vendors, reviewing, tracking and ensuring orders are distributed accordingly
Maintain and produce reports from purchase order and accounts payable systems
Assist operations with maintaining inventory and associated reporting
Run month-end AP related tasks to assist in monthly closing
Report and analyze any variances in financial information and perform ad-hoc analysis
Understand and help with the annual 1099s process
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Provide clerical and administrative support to the accounting team as necessary
Run month-end AP related tasks to assist in monthly closing
Other duties as assigned by the Line Manager

Here’s what we’re looking for:

3+ years of experience in accounts payable / purchasing
Strong attention to detail and ability to multitask
Ability to work independently, accurately, and efficiently, with little supervision
Excellent written, verbal, and listening skills
Ability to meet deadlines and be a team player
Strong Microsoft Excel skills including Pivot Tables and V-Lookup formulas
Proficient in Microsoft Word
Working knowledge in NetSuite and/or Concur
Above average customer service skills and the ability to remain calm in stressful situations
Able to work in a fast-paced environment

This is a remote role with potential visits to offices in Venice, CA or Brooklyn, NY for team building opportunities. The salary range for this role is $60,000 - $80,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate's experience, expertise, alignment with the position's requirements, and, ultimately budget approvals.

Our values:

At The Lighthouse diversity, equity, and inclusion (DEI) isn't just a statement, it's our collective strength. Our people are our superpower. A diverse team and inclusive leadership have shaped Whalar Group since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire individuals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

Our benefits and perks:

Whalar Group provides flexible benefits and collaborative work environments and experiences so employees can work productively in a setting that best and uniquely suits their needs.