People Operations Administrator

📍UK Remote

Why Perkbox Vivup?

In an exciting stride forward for both organisations, employee benefits experts Perkbox and Vivup have joined forces to create a world-class benefits, wellbeing, and engagement platform.

With over two decades of combined experience, our goal is to enable more organisations to better support and engage their employees — something which has become essential in the wake of a global pandemic and a hard-hitting cost-of-living crisis.  

From enhancing access to specialist mental health services to helping staff manage the cost of everyday essentials, our combined strengths and best-in-class solutions will create a super partnership that supports employees in all areas of life, at every stage of their career, both in and out of the workplace.

As a combined entity, we can assist more employees than ever before to live and work better through our combined expertise in the public, private, SME, and corporate sectors. Today, we collectively support more than 4 million employees across 7,500 organisations through an enhanced range of benefits and engagement solutions.  Our vision is to create healthy, happy and engaged workforces by reinventing employee benefits. Together, we’re positioned to revolutionise the employee benefits landscape, driving innovation, setting new standards, and shaping the future with transformative solutions that redefine wellbeing.

About the role

We are looking for a highly organized and proactive People Operations Administrator to join our dynamic team. In this role, you will provide essential administrative support across all aspects of People Operations, ensuring the smooth delivery of HR services with precision and professionalism.

You will be a key player in managing onboarding, the employment lifecycle, benefits administration, payroll support, and compliance processes, consistently upholding exceptional standards of accuracy and confidentiality. Additionally, you’ll take ownership of the People and Culture ticketing system, ensuring employee queries are promptly addressed to deliver a positive employee experience.

What You’ll Be Doing

Onboarding and Employment Checks

• Facilitate onboarding processes, including employment, DBS, and right-to-work checks.

• Administer sponsorship-related documentation and processes, ensuring compliance with immigration regulations.

Payroll and Benefits Administration

• Support monthly payroll processes by preparing accurate data and liaising with payroll providers.

• Administer employee benefits, ensuring timely enrolment, updates, and communication to staff.

HR Administrative Support

• Provide support across the entire employee lifecycle, including onboarding, probation, role changes, and offboarding.

• Maintain and update HR systems with accurate employee data.

• Prepare and manage employment documentation, such as contracts, letters, and policies.

People and Culture Ticketing System

• Manage the People and Culture ticketing system, ensuring all employee queries are handled in line with SLA targets.

• Provide timely responses and resolutions to improve the employee experience and address concerns effectively.

Data and Reporting

• Manage and report on HR data, including headcount, turnover, and absence metrics.

• Ensure compliance with GDPR and data protection standards in all HR data management.

Policies and Compliance

• Support the development, implementation, and communication of HR policies.

• Ensure compliance with employment laws and regulations through accurate record-keeping and proactive monitoring.

What We’re Looking For 

• Strong attention to detail with a meticulous approach to administrative tasks.

• Proficient in Microsoft Excel and tech-savvy with the ability to adapt to HR technology.

• Excellent organisational skills, with the ability to manage multiple tasks and deadlines effectively.

• Strong communication skills, both written and verbal, with the ability to handle sensitive information with discretion.

• Proven experience in people operations, particularly in payroll, benefits, and employment checks.

• Experience managing HR systems and administrative processes.

The Interview Process

Our interview process involves 3 main stages:

• Short call with a member of the Talent team
• 30-minute video call with Hiring Manager and one other team member
• Final Interview and task with two members of the team
  
  

You will have the chance to speak to our recruitment team at various points during your process. If you have any specific questions ahead of this, please contact us on talent@vivup.co.uk

We’re committed to being an inclusive employer and creating a fair workplace for all. We encourage applications from candidates across all backgrounds, circumstances, ages, disabilities, ethnicities, religions or beliefs, gender identities, or sexual orientations

We're happy to offer reasonable adjustments during our hiring process. Just let us know, and we'll make it work for you. Your comfort and success matter to us!