Executive Assistant to CEO

🚀 The Role

We're looking for a Executive Assistant to drive strategic initiatives, including leading the development of our global compliance capabilities –a cornerstone of our business that enables secure, compliant operations across multiple jurisdictions. Additionally, this role will lead the expansion of critical platform components across geographies, partners, and industries while owning the development of new product offerings.

This function will report directly to the CEO, and be a cross-functional role. The candidate will work hand-in-hand with the leadership team and key external parties.

What you’ll be doing (i.e. job duties):

• Inbox Triage and Communication: Take charge of the CEO’s inbox by triaging emails, crafting thoughtful responses, and ensuring nothing falls through the cracks. Your communication will set the tone for key relationships
• External Stakeholder Management: Be the CEO’s go-to for scheduling and managing interactions with investors, partners, and other high-profile stakeholders
• Administrative Support: Manage travel arrangements, expense reporting, and other day-to-day administrative tasks
• Meeting preparation and follow-up: Prepare compelling agendas, curate materials, provide insightful pre-briefings, and follow up on action items to maximize the value of every meeting
• Cross-Functional Support: Support critical functions across finance, marketing, HR, and other teams with tasks such as influencer recruitment, payroll processing, and financial reporting
• Special Projects: Own and execute high-impact initiatives such as grant applications, PR submissions, and other projects that move the business forward
• Calendar Management: Build and maintain an understanding of business priorities to effectively optimize time and prioritize commitments while resolving scheduling conflicts and de-blocking
• Project Management: Effectively develop a task management system that demonstrates visibility and maintains transparency on competing tasks and deadlines to improve efficiency
• Meeting Coordination: Support the execution of internal and external meetings through preparing and distributing materials and delivering proper tone-aware communication among the attendees
• Travel and Logistics: Plan and organize travel itineraries (booking flights, hotels, transportation, etc.)
• Projects: Perform additional duties as assigned to support the leadership team (i.e. planning team offsites, personal planning when it comes up - booking restaurants, helping with vacations and tasks, etc.)
  
  
  

What we look for in you (i.e. job requirements):

• 3+ years supporting executives at a startup
• Startup hustle/ initiative: You thrive working in a fast-paced, dynamic environment, and you’re comfortable with change and ambiguity. You balance exceptional attention to detail with the courage to move fast. If you get stuck, you demonstrate a bias towards action – you pick up the phone (so to speak) and figure out how to get unstuck
• Strong communication and interpersonal skills: You can draft concise emails in English and Spanish, and you won’t hesitate to make or answer calls on Caliza's behalf. You’re comfortable representing Caliza outwardly. We can expect you to respond to top executives and customers alike with eloquence and empathy
• Speed of learning: You like to learn and you learn quickly. The idea of being asked to learn new software tools you have no previous experience with excites you
• An owner’s mindset: You’re a results-oriented self-starter who knows how to get stuff done. You’re highly organized and can multitask and manage multiple projects simultaneously. You pursue opportunities with a relentless enthusiasm to over-deliver on expectations
• Teamwork and integrity: You have a low ego, give and receive feedback well, and prefer open and honest communication that is grounded in empathy. You love collaborating with cross-functional, multicultural teams. Other people describe you as enthusiastic, kind, and extremely trustworthy
  
  
  

Nice to haves/Bonus Attributes:

• Portuguese proficiency
  
  
  

🤠 What We Offer

• Competitive salary and equity compensation at a well-funded early-stage startup
• Fully remote first with in-person international team offsite as North and South America
• We care about your health & wellness — we offer medical, dental, vision, & life insurance, plus a monthly wellness stipend
• We care about your goals — growth opportunities at the company and flexible budget for professional development
• Work-from-home stipend to optimize your setup
• Generous vacation policy and paid holidays