Project Coordinator / Executive Assistant

ROLE SUMMARY

ABOUT THE COMPANY

360 Home Offers simplifies the home-selling process, enabling homeowners to sell their properties quickly and receive cash without the hassle of traditional real estate transactions. By eliminating intermediaries like realtors, lenders, and inspectors, the company offers a straightforward, transparent service. Homeowners enjoy a clear, hassle-free experience from initial contact to closing, receiving fair cash offers based on comprehensive market analyses and tailored renovations.
 

ABOUT THE ROLE

This role is crucial in ensuring smooth business operations and efficient real estate transactions. As a Project Coordinator / Executive Assistant, you will support the CEO with administrative tasks while also managing real estate transactions from contract to closing. Your ability to stay organized, communicate effectively, and manage multiple responsibilities will directly impact the efficiency of the business.

This position offers the opportunity to work closely with leadership, gain valuable experience in real estate operations, and grow within a fast-paced, dynamic company.

This position is perfect for someone who:


✅ Thrives in a fast-paced, multitasking environment and can manage multiple priorities effectively.

✅ Has excellent organizational and time-management skills, ensuring smooth daily operations.

✅ Enjoys problem-solving and taking initiative to keep projects and transactions on track.

✅ Communicates clearly and professionally with all stakeholders, including clients, vendors, and internal teams.

✅ Excels in high-stakes and high-pressure situations, maintaining focus and delivering results.

✅ Is eager to work closely with leadership and contribute to the company's long-term success.

ROLE RESPONSIBILITIES

EXECUTIVE SUPPORT

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Handle email correspondence, phone calls, and follow-ups on behalf of the CEO.
• Prepare reports, presentations, and other business documents as needed.
• Conduct research and compile data to support decision-making.
• Serve as the CEO’s primary point of contact, ensuring smooth communication within the organization.
• Handle confidential and sensitive information with discretion.
• Assist in the implementation of business strategies and special projects.

REAL ESTATE TRANSACTION MANAGEMENT

• Oversee real estate transactions from contract to closing, ensuring accuracy and timely completion.
• Coordinate with buyers, sellers, agents, title companies, and other stakeholders to facilitate smooth transactions.
• Track deadlines and due diligence dates to ensure compliance.
• Maintain an organized system for storing and retrieving transaction records.
• Prepare contracts, addendums, and necessary disclosures.
• Update CRM systems with transaction details and progress.

PROJECT COORDINATION & OPERATIONS

• Monitor project timelines and ensure all milestones are met.
• Maintain accurate documentation and reports for ongoing projects.
• Identify process improvements and contribute to operational efficiency.

Although the responsibilities outlined above will form the core focus of your role, please note that your hiring manager may assign additional relevant tasks as needed to align with the evolving objectives of your position and the overall goals of our business.
 

ROLE QUALIFICATIONS

REQUIRED QUALIFICATIONS

• Prior experience as an Executive Assistant, Project Coordinator, or in a similar administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and ability to multitask in a fast-paced environment.
• Proficiency in Google Suite (Gmail, Google Drive, Docs, Sheets, Calendar, etc.).
• Experience using CRM systems (e.g., Salesforce, HubSpot, Podio).
• Ability to work independently and take initiative.
• Must own a computer with a high-quality webcam (relevant software and subscriptions provided).
• Excellent English verbal and written language proficiency (C1-C2 in CEFR Scale).
• Access to a quiet and presentable work area at home with reliable internet (50 Mbps or more).

PREFERRED ("NICE-TO-HAVE") QUALIFICATIONS

• Experience in real estate transactions or real estate operations.
• Background in business administration or project management.
• Familiarity with transaction management software or CRMs.
• Previous experience supporting C-level executives.
  

ROLE SPECIFICATIONS

• Base Salary: Q10,000 base salary.
• Role type: Full-time.
  
• Location: Guatemala (Remote - Work from home).
• Schedule: Monday to Friday: 8:00 AM - 5:00 PM ET.

RECRUITING PROCESS

• Application / Screening: When you apply for this position, we will ask you a short questionnaire to get to know you a little bit better and ask you for some additional inputs to see if you qualify for the position. In addition, we will ask you to complete a short psychometric evaluation and a short English proficiency assessment. The idea is to explore if this is a good fit before moving forward.

• Skills Assessment: You will be asked to complete a few exercises and/or projects designed to recreate the work tasks that you will be responsible for if you are given the role. This helps us gauge your skill level as well as give you a better idea of the required work.

• Skills Assessment Interview: This is a 60 min - 90 min conversation where we further test your skills, learn about your previous working experiences, and evaluate culture fit to the role and company.

• Hiring Manager Final Interview: This is a 30 min - 60 min conversation with the position’s Hiring Manager (and potentially a few company team members) to get to know you better and to set the expectations and vision for the role.

The entire process usually takes anywhere between 2-4 weeks to complete depending on the seniority of the position.

CONTACT US

If you have any questions or run into any complications while submitting your application, please reach out to:

carlos.escobar@trymeteor.com

+502 5389 9183