Bookkeeper - Admin Assistant

This is a remote position.

Schedule:

• Part-time, minimum 20 hours per week, 20 hours a week sometime between Monday to Friday 9 am-6 pm CST
  

Client Timezone: CST

Client Overview

Join a dynamic, growing video editing agency that’s revolutionizing the creative industry! This innovative company, now in its second year of operation, specializes in delivering top-notch video editing services to a diverse clientele. With a team of 10 skilled editors, they’re looking to expand their operational capabilities by bringing on a talented Bookkeeper and Administrative Assistant to support their financial management and streamline administrative processes.

Are you a detail-oriented professional with a passion for numbers and organization? We’re seeking a skilled Bookkeeper and Administrative Assistant to join our thriving video editing agency. In this pivotal role, you’ll be at the heart of our financial operations, managing our books using Xero, handling invoicing through Novo, and supporting various administrative tasks. This position offers an exciting opportunity to contribute to the growth of a creative business while honing your skills in finance and operations. You’ll work closely with our leadership team, gaining invaluable experience in the fast-paced world of digital media. If you’re ready to take on a challenging role that combines financial acumen with administrative prowess, this is your chance to make a significant impact in a rapidly expanding company!

Responsibilities

• Manage comprehensive bookkeeping tasks using Xero accounting software, ensuring accurate and up-to-date financial records
  
• Process and send 30-40 invoices monthly through the Novo banking platform, maintaining a steady cash flow for the business
  
• Reconcile accounts, prepare financial statements, and assist in budget preparation and analysis
  
• Collaborate with company leadership to provide insights on financial matters and support decision-making
  
• Handle accounts payable and receivable, ensuring timely payments and collections
  
• Assist with payroll processing and maintain employee financial records
  
• Implement and maintain efficient filing systems for financial and administrative documents
  
• Support general administrative duties, including scheduling, correspondence, and office management tasks
  

Requirements

• Proven experience in bookkeeping and financial management, with proficiency in Xero accounting software
  
• Strong understanding of accounting principles and financial reporting
  
• Experience with invoicing and basic bookkeeping in a fast-paced environment
  
• Familiarity with Novo banking platform is a plus, but not required (quick learners welcome!)
  
• Exceptional attention to detail and strong organizational skills
  
• Excellent communication skills in English, both written and verbal
  
• Ability to maintain strict confidentiality and handle sensitive financial information securely
  
• Proficiency in Microsoft Office suite, particularly Excel
  
• Self-motivated with the ability to work independently in a remote setting
  
• Adaptable and willing to take on new challenges as the company expands
  
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
  
• Flexibility to work a minimum of 20 hours per week, with the potential for increased hours as the business grows
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job