Job description

This is a remote position.

Role Name: Virtual Administrative Assistant

Schedule:

20 hours per week, Monday to Friday 9 AM to 1 PM

Client Timezone: Sydney, Australia

Client Overview

Join a dynamic and innovative multi-business venture led by a talented musician-entrepreneur in Sydney’s vibrant business landscape. This unique opportunity allows you to support a diverse range of operations, from music industry endeavors to educational services. As the company expands its reach and impact, you’ll play a crucial role in streamlining processes, managing digital communications, and contributing to the growth of these exciting businesses.

Job Description

We’re seeking a detail-oriented and adaptable Virtual Administrative Assistant to support our multi-faceted business operations. In this role, you’ll be at the heart of our digital communication strategy, financial management, and online presence. You’ll have the opportunity to work across various sectors, including education and the music industry, gaining valuable experience in diverse business models. This position offers the excitement of a growing business environment, with the potential to expand your hours and responsibilities as our operations scale. If you’re passionate about organization, have a keen eye for detail, and thrive in a dynamic, fast-paced setting, this role offers an excellent opportunity to showcase your skills and grow professionally.

Responsibilities

Manage and prioritize communications across multiple email inboxes and social media platforms, ensuring timely and appropriate responses
Perform accurate data entry tasks, maintaining our databases and records with precision
Execute website updates, including adding new tutor profiles and information, to keep our online presence current and engaging
Conduct bookkeeping duties using Xero, following established reconciliation protocols to maintain financial accuracy
Oversee social media inboxes, filtering messages and escalating important communications to appropriate team members
Implement and follow pre-established protocols for various administrative tasks, ensuring consistency and efficiency across our operations
Adapt to changing schedules and potential time zone variations, supporting our international business activities

Requirements

3-5 years of proven experience in administrative support or virtual assistance roles
Proficiency in Xero accounting software, with a solid understanding of bookkeeping principles
Strong digital literacy, including familiarity with website content management systems and social media platforms
Excellent written and verbal communication skills in English, with the ability to represent our business professionally
Demonstrated ability to work independently, manage time effectively, and follow detailed instructions with high accuracy
Flexibility to adjust working hours to accommodate potential international travel schedules and time zone differences
Proactive problem-solving skills and the ability to anticipate needs in a fast-paced business environment
Enthusiasm for learning and adapting to new tools and processes as our business evolves