Job description

This is a remote position.

Role Name: Administrative Assistant / PA

Schedule:

Full-time,Monday to Friday 8am-5pm AEST (ideally but happy to do slightly different times for the right candidates)

Client Timezone: AEST (Australian Eastern Standard Time)

Client Overview

Join a thriving international retail brand that’s revolutionizing the personalized toy industry. With a strong presence across Australia, New Zealand, and Fiji, this company is in an exciting growth phase, offering unique opportunities for professional development and exposure to multi-national retail operations. As they expand their reach, they’re seeking talented individuals to support their mission of creating unforgettable experiences for customers of all ages.

Job Description

Embark on an exciting journey as a key administrative professional in a dynamic, fast-paced retail environment. This role offers a unique blend of general administrative duties and executive support, providing you with diverse experience across multiple aspects of international retail operations. You’ll play a crucial role in streamlining processes, managing critical documentation, and directly supporting the CEO in day-to-day activities. This position is perfect for a detail-oriented, proactive individual looking to grow their skills in a rapidly expanding company. Your expertise in Excel and Word will be instrumental in enhancing operational efficiency and supporting our continued growth across Australia, New Zealand, and Fiji.

Responsibilities

Transform and organize complex documents from various business units and warehouses, ensuring clarity and consistency
Generate accurate payslips for our Fiji-based team members using specialized templates
Efficiently process invoices and manage financial documentation, contributing to smooth financial operations
Coordinate the CEO’s calendar, communications, and travel arrangements, ensuring optimal time management
Tackle diverse ad-hoc administrative tasks, demonstrating flexibility and problem-solving skills
Support inventory management by conducting data entry and generating insightful reports
Collaborate with teams across multiple countries, fostering strong international working relationships
Contribute to process improvement initiatives, leveraging your unique perspective on day-to-day operations

Requirements

Proven proficiency in Microsoft Excel and Word, with the ability to manipulate complex data and create professional documents
Exceptional attention to detail, particularly when handling financial information and generating reports
Strong independent work ethic coupled with the ability to follow instructions precisely
Excellent time management skills and the capacity to juggle multiple tasks efficiently
Fluent English communication skills, both written and verbal
Adaptability to changing priorities and the ability to thrive in a dynamic work environment
Experience in retail or international business operations is a plus
Willingness to learn and grow with the company, potentially taking on increased responsibilities as the business expands
Ability to work full-time (40 hours per week) with flexibility to align with Australian business hours