Senior Administrative Assistant (Boston or Miami areas)

Pulse Biosciences (Nasdaq: PLSE): Join the Future of Bioelectric Medicine

Pulse Biosciences is a novel bioelectric medicine company committed to health innovation that has the potential to improve the quality of life for patients.  The Company’s proprietary CellFX® nsPFA™ (nanosecond Pulsed Field Ablation) technology delivers nanosecond pulses of electrical energy to non-thermally ablate cells while sparing adjacent noncellular tissue. 

The Company is actively pursuing the development of its CellFX nsPFA technology for use in the surgical treatment of atrial fibrillation and percutaneously in a select few other markets where it could have a profound positive impact on healthcare for both patients and providers. Visit pulsebiosciences.com to learn more.

Why Join Us?

At Pulse Biosciences, we are driven by purpose and innovation.

• Our Mission: To build a viable Company that designs, produces, and commercializes nano-pulse technology to improve and extend the lives of patients.  To solve the needs of patients, physicians, and healthcare providers with high quality and high reliability products and services, developed in accordance with rigorous scientific, engineering, and clinical standards.  We exist to make a positive difference in the lives of patients, physicians, healthcare providers, shareholders and our Pulse Biosciences team members.  
• Our Culture: A community of creative, forward-thinking individuals tackling challenges with ingenuity and collaboration.
• Our Commitment: Hiring the best and brightest minds to advance our world-class organization.   

What You’ll Experience:  

• Culture and Purpose - Purposeful and rewarding work collaborating with bright and curious minds brings us together!
• Innovative Environment – An environment that fosters innovation to take products from concept to human use quickly!
• Growth Opportunities - Learning culture focusing on professional and personal growth and development that you can only get in a startup-like environment! 
• Comprehensive Benefits - A variety of health insurance plans and supplemental insurance options, and 401k retirement savings plan.
• Ownership and Rewards - Stock options awards and Employee Stock Purchase Plan (ESPP) to share in our success.   
• Work-Life Balance - Enjoy paid time off, paid holidays, flexible work schedule and wellness program, including onsite gym and mindfulness classes.
• Diversity & Inclusion - A commitment to providing a respectful work environment to our diverse workforce.  

About the Role

As the Senior Administrative Assistant, you will play a vital role as a partner to Vice Presidents and department leaders in the commercial organization by ensuring smooth day-to-day operations, managing administrative tasks, coordinating schedules, and aiding communication flow within the team. S/he interacts with staff at all levels in a fast-paced environment with a high level of professionalism and confidentiality.

You’ll Make an Impact By:

• Providing comprehensive administrative support to the commercial leadership team.
• Identifying gaps and providing recommendations that create efficiencies within the commercial operations team.
• Communicating updates and aid information flow between leadership and within the commercial organization.  
• Managing complex calendars, ensuring top priorities are always addressed. 
• Attending meetings as required, take detailed notes, and follow up on action items.
• Managing the hospital credentialing program for the commercial organization. 
• Proactively managing meeting logistics, complex travel arrangements and expense reporting in compliance with Company policies and procedures. 
• Assisting with the preparation of general correspondence, presentations, reports and meeting materials to support business initiatives. 
• Reviewing documents for spelling, grammar, layout and make appropriate changes. 
• Handling management of procurement activities (vendor set up, purchase orders, invoices, etc.)
• Overseeing contracts management with vendors, consultants, and other external partners.
• Managing internal and external meeting coordination and event planning in collaboration with the marketing team.  
• Acting as administrative back-up support to the Executive Assistant to CEO as required.
• Supporting other administrative duties as needed to support team efficiency and effectiveness.

To Excel, You’ll Bring: 

• 5+ years of relevant office administration experience, preferably in a commercial or sales-driven environment.        
• Associate or Bachelor degree in business or relevant field preferred.
• Experience supporting senior management/executive level leadership, preferably in the Life Science Industry.
• Experience in a fast-paced start-up environment strongly preferred.
• Experience in managing complex travel arrangements.
• Advanced technical aptitude in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• High level of professionalism, discretion, and confidentiality in handling sensitive information.  
• Strong organizational skills with the ability to multitask and prioritize effectively.
• A proactive solution-oriented mindset with strong attention to detail.
• Excellent oral and written communication skills with critical thinking skills.
• Ability to work independently with minimal direction, using good judgment, taking initiative to accomplish short and long-range projects, and recommend actions with minimal direction.
• Ability to work as a team member, multi-task and be very flexible to adapt to the ever-changing work priorities and requirements of a dynamic, fast growing company.
• Strong organizational skills and attention to detail.
• Ability to travel domestically as needed.
• Ability to lift 10-15 pounds.
• Travel up to 10%.

Ready to Shape the Future of Healthcare?

Apply today to join Pulse Biosciences and help us redefine the boundaries of medicine with bioelectric innovation. To learn more about us, visit our website at www.pulsebiosciences.com. 

We provide equal employment opportunities (EEO) to all persons regardless of race, age, color, gender, sexual orientation, national origin, physical or mental disability, religion, or any other characteristic protected by federal, state or local law. We will make reasonable accommodations for qualified individuals with disabilities.
 

LOCAL CANDIDATES ONLY

Principals only; unsolicited candidate submissions from recruiters or third-party agencies will be considered free referrals.