Administrative Assistant ZR_19860_JOB)

This is a remote position.

• Contract type: Independent Contractor
  
• Schedule: 20 hours/week, Monday to Friday, 10am to 2pm PST or 2pm to 6pm PST
  

Client Timezone: PST

Client Overview

Join a pioneering scientific instrumentation company at the forefront of X-ray analytical technology. This innovative organization develops and manufactures cutting-edge X-ray imaging and analysis solutions, pushing the boundaries of scientific research and industrial applications. Their groundbreaking technology enables unprecedented insights into material properties and structures, serving diverse industries from semiconductor manufacturing to advanced materials research.

Job Description

We’re seeking a detail-oriented Admin Assistant to join our dynamic team in supporting senior management. This role offers an exciting opportunity to work with industry leaders in scientific instrumentation while managing crucial administrative functions that keep our organization running smoothly. You’ll be instrumental in streamlining communications, organizing schedules, and ensuring efficient operations across the company. This position provides excellent exposure to high-level business operations while working in a cutting-edge technical environment.

Responsibilities

• Manage and screen incoming emails, prioritizing urgent matters and ensuring timely responses
  
• Coordinate and maintain executive calendars, including scheduling meetings and managing appointments
  
• Handle administrative tasks such as employee reimbursement tracking and processing
  
• Organize and coordinate internal and external meetings
  
• Provide comprehensive administrative support to management team
  
• Execute various administrative errands and special projects as needed
  
• Maintain accurate records and documentation
  
• Act as a primary point of contact for internal and external communications
  

Requirements

• Exceptional English communication skills, both written and verbal
  
• Proven experience with email management tools (Gmail, Outlook)
  
• Strong proficiency in calendar management software
  
• Experience with expense tracking and basic accounting processes
  
• Outstanding organizational and time management abilities
  
• Excellent attention to detail and follow-through capabilities
  
• Strong problem-solving skills and ability to work independently
  
• Professional phone manner and capability to handle calls
  
• Ability to maintain confidentiality and exercise discretion
  
• Proficiency in Microsoft Office Suite or equivalent tools
  

Benefits

• Permanent Work from Home
  
• Immediate Hiring
  
• Steady Freelance Job