Payroll Manager

Job Responsibilities

The Payroll Manager position covers the following responsibilities, but not limited to:

• Complete Payroll process evaluation and recommendations for improvement

• Provide managerial support and guidance for payroll activities

• Manage payroll and timekeeping systems 

• Maintain partnerships with various vendors for payroll, timekeeping, garnishments, and governmental agencies.

• Solid understanding of employment law, regulatory and legal compliance to address notifications and provide guidance to team of payroll specialist

• Completes Payroll reconciliations and designs new reports as needed

• Demonstrate positive team performance

• Ensure that process service levels are met in accordance with set standards

• Ensures that all internal risk and control guidelines are met and executed in every process

• Responsible for direct report training programs

• Subject matter expert with the ability to apply knowledge of the business to solve strategic payroll issues

• Assist in preparation of corporate budgets and annual estimates for salaries and payroll taxes

• Develops resolutions to complex problems that require the frequent use of creativity

• Responsible for hiring, determining staffing levels and resource allocation for the Payroll team

• Partner with process peers in Human Resources, Benefits, Finance, Accounting, Treasury, Legal, Labor Relations, Corporate Taxes, and related third party vendors to resolve employee questions/issues

• Provide key support to the Finance and Accounting group

• Fluency with HR policies pertaining to payroll such as overtime, leave, benefits, employee compensation, health and welfare, and retirement benefit administration

• Coach and develop payroll team

• Conduct meetings with different level contacts and departments as needed.

• Manage relation with local Payroll Vendor, bank representative for Payroll Bank account services and government authorities.

Other Related Duties

• Participate in projects as needed.

Minimum Education and Experience:

• High school diploma required

• Bachelor’s Degree with emphasis on business or accounting preferred

• Experience with computerized payroll processing

• Experience with Payroll Vendor management and ORACLE and Workday HR/Payroll systems a plus

• Microsoft Excel and Word

• Must be detailed oriented

• Able to meet deadlines

• International Payroll processing experience preferred

• Multi-state / multi-province

Knowledge, Skills and Abilities:

• Outstanding customer service

• Excellent written and verbal communication. Ability to communicate with all levels across the various departments.

• Able to work in fast paced and high volume process environment

• Diligent in following through to guarantee full completion of task or issue.

• Should be able to work independently to ensure day to day functions and projects are completed and should be able to work as a team for collaboration, projects or achievement of team and company goals.

• Use all resources available to resolving issues and escalate as needed to manager.

• Be able to respond assertively regarding payroll matters.

• Must have a good sense of urgency.

Working conditions and Physical Demands:

• Manage multi-cycle, multi-national payrolls in order to ensure that the payrolls will be processed accurately and efficiently

• Manage a team of Payroll Analyst & Specialist

• Oversee and ensure tax compliance in local and foreign countries

• Lead and assist with internal and external audit requirements

• Strategize on internal and interdepartmental process improvements 

• Maintain standardization of payroll data within the multiple sites or entities

• Maintain payroll system updated and advice on new system applications or improvements required

• Repetitive clerical tasks

• Able to sit for long periods

• Activities may also involve walking, standing, speaking and listening to

• Hand / eye coordination