Senior Executive Assistant

Horace Mann is a purpose-driven company that is passionate about educators.  The Senior Administrative Assistant provides high-level administrative support to our executive. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information. The Senior Administrative Assistant ensures smooth day-to-day operations by managing schedules, coordinating meetings, handling communications, and assisting with project management tasks.

Key Responsibilities:

Administrative Support

• Provide executive-level administrative support to leadership or assigned teams.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare reports, presentations, and correspondence as needed.
• Organize and maintain digital and physical files and records.
• Handle travel arrangements, including booking flights, accommodations, and transportation.

Communication & Coordination

• Serve as a point of contact between executives, internal teams, and external stakeholders.
• Draft and edit emails, reports, and other business documents.
• Screen and prioritize phone calls, messages, and incoming requests.
• Coordinate logistics for meetings, including agendas, minutes, and follow-ups.

Project & Office Management

• Assist with special projects, research, and administrative initiatives.
• Track deadlines, deliverables, and action items for key projects.
• Manage office supplies, vendor relationships, and office equipment needs.
• Support budgeting and expense tracking for departments or projects.

Process Improvement & Problem-Solving

• Identify opportunities to enhance efficiency in administrative processes.
• Troubleshoot administrative challenges and implement solutions.
• Maintain compliance with company policies and confidentiality standards.

Required Qualifications:

• Education: High School diploma required.
• Experience: 5+ years of administrative support experience, preferably in a corporate or executive setting.
• Skills:
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Ability to handle confidential information with discretion.
  • Problem-solving skills and adaptability in a fast-paced environment.
  • Experience with scheduling and project management tools is a plus.

Preferred Qualifications:

• Experience supporting senior executives or department heads.
• Knowledge of office management systems and procedures.
• Familiarity with industry-related software or database management.

Pay Range:

• $53,200.00 - $78,550.00  

Salary is commensurate to experience, location, etc.

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