US Payroll & Benefits Specialist

Miovision is a global industry leading company providing agencies and organizations modern tools to improve today’s traffic problems. We offer solutions that collect multimodal traffic data and uncover actionable insights, helping organizations get more out of their road network. The result: streets capable of moving more people – safely and efficiently – whether they are in a car, on a bus, on a bike or e-scooter, or walking. Since 2005, our systems have counted or assisted more than thirty billion vehicles around the world. With global headquarters in Kitchener, Canada, as well as operations in Germany, Serbia and the United States. For more information, visit miovision.com. 

Position Summary 

We are seeking a skilled US Payroll & Benefits Specialist with expertise in multi-state payroll processing and employee benefits administration to join our team! Reporting to the Accounting Manager, you will be the company’s subject matter expert on US payroll and benefits, ensuring compliance with federal, state, and local regulations while optimizing payroll and benefits processes.

This role is ideal for someone who is highly detail-oriented, process-driven, and passionate about employee benefits and payroll accuracy. You will play a key role in enhancing employee experience, ensuring timely payroll processing, and managing benefits programs efficiently.

Key Responsibilities 

Payroll Management

• Manage and execute end-to-end payroll processing for multi-state US employees (hourly and salaried) using Rippling.
• Ensure accurate and timely payroll disbursements, tax withholdings, and deductions.
• Administer payroll taxes, garnishments, direct deposits, and adjustments, ensuring compliance with FLSA, IRS, and state wage laws.
• Stay current on federal, state, and local payroll laws, implementing changes as needed.
• Prepare and submit quarterly and year-end payroll tax filings, including W-2s, 1099s, and payroll tax returns.
• Oversee payroll audits, ensuring internal controls and compliance.
• Lead payroll system optimization and implementation to improve efficiency and reporting accuracy.

Benefits Administration

• Manage and administer health, dental, vision, life insurance, disability, 401(k), FSAs, HSAs, and other employee benefits.
• Oversee benefits enrollment, changes, and compliance with ERISA, ACA, COBRA, HIPAA, and other relevant regulations.
• Partner with HR and external benefits providers to ensure a seamless open enrollment process and ongoing employee support.
• Serve as the primary point of contact for employee benefits inquiries, resolving issues related to eligibility, claims, and deductions.
• Conduct benefits education sessions to ensure employees understand their options and coverage.
• Analyze benefits utilization and costs, recommending improvements and cost-saving opportunities.
• Maintain accurate benefits and payroll records, ensuring compliance with all reporting requirements.

Skills/Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, Business, or a related field.
• 5+ years of experience managing multi-state US payroll and benefits administration.
• Certified Payroll Professional (CPP) and/or Certified Employee Benefits Specialist (CEBS) preferred.
• Expert knowledge of US payroll and benefits laws, including FLSA, ACA, ERISA, COBRA, and IRS regulations.
• Experience with Rippling or similar payroll platforms.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills, with a focus on employee education and engagement.
• Proven ability to handle sensitive information with discretion and confidentiality.
• Experience with an ERP system such as NetSuite is a plus.

Perks and Benefits

Note: We do offer flexible onsite and remote work options. Our Benefits are designed to reflect this and include:  

• Comprehensive health benefits starting on day one
• 401(k) matching 
• Variable Incentive Plan
• Mio-Days: We extend all three-day weekends to four-days and provide a Holiday Shutdown in December
• Internet subsidy and a remote work allowance
• Unlimited vacation policy
• Wellness offerings (Fitness, Mindfulness)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Please indicate if you require accommodation on your application, and our team will work with you to meet your accessibility needs.

PLEASE BE AWARE OF FRAUD: Applicants interested in applying for roles at Miovision should apply directly via the details provided on our careers page. We communicate directly with applicants and will not request banking information, payment, or fees during any point of the recruitment process. We do not conduct interviews via text message. If you suspect that a third party is impersonating Miovision or requesting payment for recruitment on behalf of Miovision, please alert us via recruitment@miovision.com.

To all recruitment agencies: Miovision does not accept agency solicitation or resumes. Please do not forward resumes to our HR alias e-mail address, to any Miovision employee, or to other Miovision e-mail addresses. Miovision will not pay any fees related to unsolicited resumes.