Payroll Administrator

Payroll Administrator

The Role:

The Payroll Administrator is responsible for accurately processing the full cycle of weekly and bi-weekly payroll for our 2500+ team members. This role works closely with the payroll team and people managers to ensure that both hourly and salaried employees are paid accurately and on time each week. The position also manages and oversees the processing of garnishments, tax reports, reconciliations, and payroll audits, all while maintaining the highest standards of integrity, confidentiality, and professionalism. This position reports to the Payroll Manager.

Key Accountabilities:

• Prepare and process full-cycle weekly and bi-weekly multi-state payroll for 2,500+ team members across the USA, Canada, and Puerto Rico, using Workday HCMS for payroll data and ADP SmartCompliance for settlements and taxes.
• Review and verify the accuracy of time entries, employee data changes, and retroactive calculations in Workday.
• Ensure payroll accuracy through audit reports, data analysis, and collaboration with the payroll team and people managers, while reconciling employee deductions, including union dues, and administering wage garnishment orders in compliance with federal and state regulations.
• Prepare on-demand checks for terminations, retro-adjustments, and other urgent disbursements, ensuring timely and accurate distribution.
• Prepare and print payroll reports detailing earnings, hours worked, taxes, insurance, leave, 401(k), and other items as required.
• Cross-train to provide backup for other payroll team members during weekly/bi-weekly payroll runs, and interact with employees at all levels to address pay-related concerns in a friendly, courteous, and accurate manner.
• Respond to requests for pay-related documents, including statements and verifications, while ensuring compliance with federal, state, and local tax, wage, and hour laws.
• Stay updated on system changes and wage/tax law updates, assist with the setup, testing, and maintenance of the payroll system in Workday, and balance payroll tax and taxable wages to the year-to-date W-2 box totals, resolving discrepancies to minimize year-end corrections.
• Support the Payroll Manager in preparing state, federal and local quarterly and annual tax returns, W-2s, and assist with annual year-end payroll, tax processing, reconciliation, and reporting.
• Perform other duties as assigned.

Skills & Experience:

• High school diploma/GED required.
• Minimum 3 years administering payroll in a high volume, multi –state, multi-company, union environment.
• Workday payroll experience highly preferred.
• Strong proficiency in MS Office – Teams, Word, Outlook. Advanced Excel skills – including pivot table and v-look up.
• Must have high integrity and handle HR & payroll information with high degree of confidentiality.
• Solid understanding of federal, state and local payroll regulations and requirements as well as payroll best practices and HR policies
• Keen attention to detail, process execution and follow-through with excellent organization skills
• Ability to work under pressure.  Simultaneously manage multiple job assignments and ability to meet payroll deadlines.
• Ability to analyze and resolve problems in a logical and effective manner.
• Excellent communication skills in a fast-paced environment consisting of technical, interpersonal, and virtual contact.
• Demonstrated ability to build and sustain positive working relationships at all levels in the organization.
• Ability to work independently and as a team member to fulfill all job duties in a collaborative virtual environment.
• CPP certification preferred.

Key Words:

Payroll

Workday

Tax compliance

Payroll specialist

Payroll administrator

Payroll Processor

Location:

Remote US

Address:

126 Remote, Denver CO, 80202

Additional Locations (if applicable):

Employment Type:

Full time

Additional Information:

COMPETITIVE COMPENSATION:

We provide market-driven base pay, based on skills, abilities, and level of experiences. Our salary ranges are broad, and individual salary will be market competitive based on a candidate’s unique set of skills and level of experience. The starting range for this position is $27.40 - $36.38, with additional earning potential possible commensurate with experience. Additionally, we believe that our team members are the reason for our success and all team members are incentive eligible with a target based on contribution, company performance, and individual results achieved. While the specific bonus plan and target amount will be determined based on the role and breadth of contributions, the targeted bonus plan and targeted percentage amount for this role is Bonus - MIP, 5% Annual.

BENEFITS:

At Ardent Mills we offer a wide range of benefits to our team members and their eligible family members. Some of our great benefit programs you may be eligible for include: • Medical, Dental and Vision Coverage• Health and Dependent Savings Accounts • Life and Disability Programs • Voluntary Benefit Programs • Company Sponsored Wellness Programs • Retirement Savings with Company Match • Team Member and Family Assistance Program (EAP) • Paid Time Off and Paid Holidays • Employee Recognition Program with Rewards (RAVE).

APPLICATION DEADLINE:

Ardent Mills accept applications on a rolling basis without a deadline for application.

EEO Commitment:

At Ardent Mills, everyone matters and everyone has a voice. We are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and team members and the decisions will be based on merit, competence, performance, and business needs. We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, genetic information, veteran status, age, political affiliation, or any other non-merit characteristic protected by law or not. Together, celebrating our differences, we make Ardent Mills. The preceding position description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this position. The description, duties, functions, and responsibilities are subject to change at the discretion of Ardent Mills.

En Ardent Mills, todos importan y todos tienen voz. Estamos comprometidos a brindar un ambiente de respeto mutuo donde haya igualdad de oportunidades disponibles para todos los solicitantes y miembros del equipo y las decisiones se basarán en el mérito, la competencia, el desempeño y las necesidades comerciales. Estamos orgullosos de ser un empleador que ofrece igualdad de oportunidades. No discriminamos por motivos de raza, color, religión, credo, origen nacional, ascendencia, estado civil, sexo, orientación sexual, identidad o expresión de género, discapacidad física o mental, embarazo, información genética, condición de veterano, edad, política. afiliación, o cualquier otra característica no meritoria protegida por ley o no. Juntos, celebrando nuestras diferencias, formamos Ardent Mills. La descripción del puesto anterior ha sido diseñada para indicar la naturaleza general y los deberes y responsabilidades esenciales del trabajo realizado por los empleados dentro de este puesto. Es posible que no contenga un inventario completo de todos los deberes, responsabilidades y calificaciones requeridas de los empleados en este puesto. La descripción, los deberes, las funciones y las responsabilidades están sujetos a cambios a discreción de Ardent Mills.