Events Marketing Specialist

WHO WE ARE: MagicSchool is the premier generative AI platform for teachers. We're just over a year and a half old, and more than 4M teachers from all over the world have joined our platform. Join a top team at a fast growing company that is working towards real social impact. Make an account and try us out at our website and connect with our passionate community on our Wall of Love.

Events Marketing Specialist

Role Description: As an Events Marketing Specialist, you will play a key role in the planning and execution of industry events, conferences, and trade shows that drive brand awareness and lead generation. You will be responsible for event logistics, coordinating registrations, managing vendors, and ensuring a seamless on-site experience. Your experience in event planning, attention to detail, and ability to execute efficiently will be crucial to the success of our events program. You are expected to travel to our bigger conferences for support, roughly 20% of your time.

Responsibilities:

In this role, you will be responsible for driving to the following outcomes:

• Ensure flawless event execution by managing logistics such as registration, booth setup, electrical and A/V needs, and shipping materials.

• Maintain an organized event calendar and track deadlines, deliverables, and cross-functional team responsibilities.

• Support lead generation efforts by coordinating pre-event marketing, lead capture, and post-event follow-up processes.

• Manage vendor and venue coordination to secure contracts, negotiate pricing, and oversee event-related purchases.

• Assist in event reporting and analysis to measure success, track ROI, and provide recommendations for future improvements.

Experience & Qualifications:

To be successful in this role, you’ll bring the following experience and qualifications:

• Experience in event planning and coordination – you’ve handled logistics, vendor management, and event setup.

• Strong organizational skills to juggle multiple deadlines and details while keeping projects on track.

• Excellent communication and collaboration skills to work across teams and with external partners.

• Ability to problem-solve on-site and adapt to last-minute changes with a calm, solutions-oriented mindset.

• Basic knowledge of marketing tools and CRM systems (e.g., Salesforce, Pardot/Account Engagement, Asana, or similar).

• Proactive Planning: Actively anticipate event needs, deadlines, and potential challenges, taking initiative to strategize and implement solutions before issues arise.

Experience:

Required:

• 2+ years of experience in event coordination, marketing, or related fields.

• Hands-on experience managing event logistics, including registrations, electrical setup, and vendor coordination.

Nice to Have:

• Experience in EdTech, SaaS, or education-related industries.

• Exposure to digital marketing, event promotions, or CRM systems.

Application Notice: 

Notice: Priority Deadline and Review Start Date

Please note that applications for this position will be accepted until 2/10/25 - applications received after this date will be reviewed on an intermittent basis. While we encourage early submissions, all applications received by the priority deadline will receive equal consideration. Thank you for your interest, and we look forward to reviewing your application.

Our Benefits: We are proud to offer generous benefits, such as unlimited PTO, 100% employer covered health insurance, a wellness stipend, a 401(k) match, and vision/dental insurance.

Our Values:

• Educators are Magic:  Educators are the most important ingredient in the educational process - they are the magic, not the AI. Trust them, empower them, and put them at the center of leading change in service of students and families.

• Joy and Magic: Bring joy and magic into every learning experience - push the boundaries of what’s possible with AI.

• Community:  Foster community that supports one another during a time of rapid technological change. Listen to them and serve their needs.

• Innovation:  The education system is outdated and in need of innovation and change - AI is an opportunity to bring equity, access, and serve the individual needs of students better than we ever have before.

• Responsibility: Put responsibility and safety at the forefront of the technological change that AI is bringing to education.

• Diversity: Diversity of thought, perspectives, and backgrounds helps us serve the wide audience of educators and students around the world.

• Excellence:  Educators and students deserve the best - and we strive for the highest quality in everything we do.