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Scheduling Coordinator

Remote:

Full Remote

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

Minimum 3 years of flooring experience preferred., Minimum 2 years in customer service or dispatching., Strong organizational and communication skills., Proficient in database management..

Key responsabilities:

Coordinate scheduling and contractor communications.
Handle job flows and address scheduling challenges.

SuperStaff SME https://www.superstaff.com/

201 - 500 Employees

See all jobs

Job description

The Scheduling Coordinator is responsible for working closely with Operations, Sales, and Administration Teams. The Scheduling Coordinator position is the communications conduit between Scheduling, Contractors and the client. Maintaining a solid balance of effective communication and support to the contractors, scheduling, and sales support for single-point communication about the jobs, service orders compliances and shorts each day. The perfect candidate will have exceptional organizational skills, sufficient scheduling expertise, a firm knowledge of the internal process flow, and a good understanding of the customer service process to ensure a seamless workflow for the company. Flexibility and the ability to support all complex needs of Contractors and the client while modeling a high level of performance excellence.

Specific Duties and Responsibilities:

The Scheduling Coordinator is responsible for scheduling communications, coordinating, and addressing issues/challenges in the daily work and job flow. They will be an experienced, analytical planner who excels at adhering to detailed operational tasks and processes, with a demonstrated record of accomplishment working as a self-starter. They must be incredibly adaptable and adjust to the changes in the business.

Other Duties and Responsibilities:

Dispatch and schedule all sub-contractor jobs
Research and approve or deny additional labor requests from contractors.
Be the main point of contact for all contractor requests from the field.
Work with the salesperson if approval or clarification is needed.
Determine if corrective action is necessary: template updates, diagram corrections, etc.; coordinate corrections with appropriate people.
Work with the client to secure payment authorizations for all additional labor requests (if applicable).
Partner with the Field Sales Support Team for supplemental support.
Communicate the Scheduling of crews to appropriate locations according to skills, capacity, job functions, and customer needs.
Relay information such as work orders or other messages to and from work crews, internal staff, and customers.
Work with the department leads to discussing and determining scheduling capacity, the needs of our customers, and urgent requests.
Work closely with our warehouse team to successfully ensure all jobs each day are dispatched correctly.
Partner with Sales Support, Customer Service Support and Sales to assist with urgent requests and job changes.
Communicate crew daily schedules and make updates in real time as needed. (Job site ETAs)
Identify and expedite emergencies, reacting quickly and calmly under a diverse set of circumstances.
Process service orders (SO)Field and log initial applicable SO requests.
Track & update status on Service Order log.
Confirm completion. Close out status on Service Order log.
Work with the Sales Support on all site-related issues that arise (if applicable), being the conduit between contractors and all other internal employees.
Process job shorts.
Field and log initial job short in tracking log.
Monitor and maintain Contractor Compliance and communicate with contractors regarding their compliance status
Monitor sensitive accounts for activity at the request of the Sales Team (Sales Support).
Focus on support of new customers, initiate, and assist and securing top contractors for initial
Follow-up communication with new customers to ensure service excellence. Monitor Activity.

Requirements

Bilingual a plus
Minimum 3 years Flooring experience and knowledge PREFERRED. (Not required but preferred)
Minimum 2 years experience directly related to Customer Service, Dispatching and all forms of communication media (Text, Phone, email; etc.)
The ability to problem solves and deliver undesirable news clearly, concise and to the point.
Ability to multi-task and prioritize.
Database management skills.
Demonstrates strong organizational skills.
Demonstrates robust customer service and people skills.
Manages time efficiently.
Possesses solid basic math skills.
Communicates clearly and effectively.