Sr. Executive Assistant (Legal Affairs)

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Sr. Executive Assistant (Legal Affairs)

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You’ll Make in this Role

This Executive Assistant position will report directly to the Chief Legal Officer (CLO) of Solventum and provide high-level executive administrative support.

Here, you will make an impact by:

• Demonstrating exceptional organizational skills and discretion with the ability to prioritize tasks effectively to support the CLO.
• Proactively managing the CLO’s calendar and communications, including monitoring email and calendar appointments to ensure superior responsiveness to business partners and external parties.
• Coordinating multiple complex calendars across the Legal Affairs team, including scheduling meetings, events, appointments, and travel arrangements.
• Managing all travel arrangements including flights, accommodations, transportation, and visas.
• Preparing and submitting all required documentation and reports, including materials to onboard vendors, statements of work, purchase orders, expense reports, and other documents supporting the functioning of the CLO and the Legal Affairs team.
• Drafting and revising Word documents and PowerPoint presentations using approved branded materials.
• Coordinating and preparing agendas and logistics for meetings, including room bookings, catering arrangements, and technical support.
• Performing other tasks as assigned, including serving as a back-up to other Executive Assistants and supporting ongoing projects of the Legal Affairs team.

Your Skills and Expertise 

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Bachelor’s Degree or higher from an accredited university AND Five (5) years of Executive Assistant experience supporting a Senior Vice President or above.

OR

• High School Diploma/GED from an accredited institution AND Ten (10) years of Executive Assistant experience supporting a Senior Vice President or above.

In addition to the above requirements, the following are also required: 

• Two (2) years of experience supporting legal personnel including at a law firm or corporate environment.
• Proficiency in using Outlook, PowerPoint, Word and other tools and technology, including travel and expense management systems, such as Concur.
• Flexibility to adapt to changing priorities and deadlines, including the ability work after regular work hours as needed.

Additional qualifications that could help you succeed even further in this role include: 

• Superior discretion and professionalism, including the ability to handle confidential and sensitive information.
• Exceptional organizational skills and attention to detail with the ability to prioritize tasks and manage time effectively.
• Strong problem-solving skills and the ability to work independently with minimal supervision.

Work location: Remote USA

Travel: May include up to 20% domestic/international (depending on work location)

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being 

Solventum offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope. 

Applicable to US Applicants Only:The expected compensation range for this position is $94,018 - $114,911, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process.  Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Please note, Solventum does not expect candidates in this position to perform work in the unincorporated areas of Los Angeles County.

Solventum is an equal opportunity employer.  Solventum  will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at Solventum are conditioned on your acceptance and compliance with these terms.

Please access the linked document by clicking here, select the country where you are applying for employment, and review. Before submitting your application you will be asked to confirm your agreement with the
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