Executive Assistant to the CEO | WFH | Night Shift

GoTeam is seeking a highly skilled and detail-oriented Executive Assistant who will play a crucial role in calendaring, coordinating client interactions, preparing important documents, performing research, and managing multiple tasks in a fast-paced environment. This position will initially support both the CEO and one of our coaches, requiring a proactive and adaptable approach to workload.

Location and Workplace: Philippines (Work From Home)

Shift: 8:00 PM - 5:00 AM PH Time

What You Will Do:

• Calendaring and Scheduling: Manage scheduling for the CEO, requiring strong diary management skills.
• Client Coordination: Prepare materials for client sessions, maintain onboarding forms, track client progress, and follow up on action items.
• Presentation and Document Preparation: Create polished PowerPoint presentations and compile reports showcasing client achievements.
• Research: Conduct research on client-specific issues and prepare briefing documents for prospect calls.
• Information Management: Organize and maintain digital files and ensure easy access to essential documents.
• Task Management: Maintain to-do lists, proactively manage tasks, and facilitate smoother workflows.
• Travel Arrangements: Handle all travel logistics, including itineraries and accommodations.
• Administrative Support: Manage email correspondence, invoicing, and expense tracking.
• Event Planning: Coordinate logistics for workshops and client events.
• Marketing and Visibility: Edit and schedule LinkedIn posts, engaging with the community.
• Technology Optimization: Improve processes through technology and ensure effective use of IT tools.

Qualifications:

• Proactive Thinking: Anticipate needs and prevent potential issues.
• Tech-Savvy: Confident in using tools like Zoom, Salesforce, presentation software, and document editing tools.
• Highly Organized: Capable of managing multiple tasks with precision.
• Detail-Oriented: Ensures accuracy in all areas, from travel to client notes.
• Professional and Discreet: Maintains confidentiality and handles sensitive information with care.

Your Benefits

• Company-provided laptop and an extra monitor for enhanced productivity and convenience
• Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life
• Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner
• 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues
• Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
• P1,000,000 Life Insurance coverage for the Team Member
• Leave policy granting 10 days of annual leave, increasing to 15 days after one year
• Welcome gift on your first day
• Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards
• Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights
• Earn P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia

Your Family's Benefits

• 24/7 access to confidential counseling support for mental health for four family members through our Employee's Family Assistance Program (EFAP).
• Free Telemedicine for four family members.
• Personal invites for your family members to our monthly virtual events, with opportunities to win prizes.

About Us

Company Name: GOTEAM

Achievements:

• Consistently raising the bar in employee engagement with an 85% score—well above the global average of 23%, the US average of 33%, and even best practice organizations at 70%.
• Certified as a Great Place to Work for four years running; proven excellence.
• Over 1,000 employees strong, with plans for continued growth.

Culture:

At GOTEAM, innovation isn’t just part of the job—it’s the job. We celebrate diversity, thrive on global perspectives, and create an environment where personal and professional growth is standard. The 85% employee engagement score reflects our commitment to redefining workplace culture.

Mission:

Our mission is bold and simple: provide 100,000 people with free AI certification through the Vjal Institute, fueling the future of innovation.

Location: Headquartered in the Philippines, with ambitious plans to expand globally by 2025.