Office Manager (f/m/d)

Purpose of Position

This role offers incredible variety, encompassing front-of-house support and ensuring that the Brazil office operates efficiently, aligns with Awin’s culture, and complies with regional regulations.

IMPORANT: This role reports to a global team. To be considered for this position, please apply using an English CV.

Key Task

• Site management: overseeing office maintenance, managing office supplies and equipment, coordinating with vendors and service providers for repairs, maintenance, and office improvements. Responsible for the local infrastructure/office budgeting of our Brazilian location.
• Administrative Support: maintaining administrating tools e.g. travel booking tool, cloud booking, handling incoming and outgoing mail and deliveries, maintaining and organizing office files, records, and documents.
• Go-to-person: serving as a point of contact for employees at our Brazil office and external stakeholders.
• Fostering the local culture: the role is co-responsible for quickly and effectively creating a team spirit and fostering a sense of belonging to Awin as a whole.
• Event planning: support on organizing occasional company events and local meetings, arranging logistics, catering, and accommodations as required; managing event budgets and coordinating with vendors and suppliers; acting as the go-to person for advice on traveling to Brazil from other Awin locations.
• Ensuring compliance with all obligations related to occupational safety, as well as adherence to our sustainability principles.

Skills/Expertise

• Previous experience as the Office Manager (or similar roles) of a Brazil-based SME or Brazilian entity of an international company.
• Proven track-record as “All-Rounder” in a growing organization in Brazil.
• Excellent verbal and written communication
• Client-and service oriented
• Lateral entry is also welcome for applicants from the hospitality or hotel industry
• Highly people-oriented, collaborative and trustworthy (incl. handling confidential personnel documents/info), a natural “go-to-person”.
• High level of attention to detail and commitment, mixed with a hands-on approach.
• Highly organized, managing your time and well as the teams to ensure the office is maintained and running effectively
• Hands on mentality is a must.
• IT stock and inventory: new starter equipment, requesting new hardware via ITHELP tickets, manage the local mobile device and small IT item stock (keyboards, cables)
• Installing / reinstalling computers with the Awin Windows 11 image (via ITHELP ticket) if in office
• 1st level troubleshooting before opening and ITHELP ticket that can include software installation, BIOS and driver updates, connectivity troubleshooting. They have local admin password for the computers on their site. This task is dependent on their availability and IT affinity and is not expected to be prioritised over their primary role
• Liaising with local suppliers and 3rd parties if there is a language barrier or if they are the contract managers in their primary role
• Audio and video testing, meeting room setup for company updates
• Occasional sending and receiving of IT related packages like new hardware orders or packages sent between Awin offices
• Native-level Brazilian and fluent English, verbal and written.
• Some understanding of the Brazilian job market, ideally in tech and in the digital marketing space

Our Offer

• Flexi-Week and Work-Life Balance: We prioritise your mental health and wellbeing, offering you a flexible four-day Flexi-Week at full pay and with no reduction to your annual holiday allowance. We also offer a variety of different paid special leaves.
• Flexi-Office: We offer an international culture and flexibility through our Flexi-Office and hybrid/remote work possibilities to work across Awin regions.
• Health & Well Being: With our support and access to various initiatives and sports offers, you can devote yourself to your mental and physical well-being.
• Welfare: We offer Bradesco TNQQ for health & dental insurance that is eligible to the employee, partner and kids at no salary discount. Besides, we support you with transportation and food vouchers.
• Development: We’ve built our extensive training suite Awin Academy to cover a wide range of skills that nurture you professionally and personally, with trainings conveniently packaged together to support your overall development. Improve your English skills with Awin’s English language course subsidy.
• Remote Working Allowance: You will receive a monthly allowance to cover a part of your running costs. In addition, we will support you in setting up your remote workspace appropriately.
• Appreciation: Thank and reward colleagues by sending them a voucher through our peer-to-peer program.

Established in 2000, Awin is proud of our dynamic, social and inclusive culture.

Like all businesses, we’ve had to adapt and nurture our culture in a virtual environment. Our virtual ‘Life @ Awin’ hub brings our colleagues from across the globe together for various social activities.

Diversity & Inclusion are paramount to us, and we proudly pursue and hire diverse team members. We champion uniqueness and authenticity; this is who we are at our core. Our network of affiliate partnerships are diverse and transparent, as are the employees powering our vision to build the world’s leading open partner ecosystem. We welcome all backgrounds, identities, and experiences. If you need support at any point in the application or interview process, please let us know.

Apply now to begin the next stage of your career at a progressive company that supports both your professional and personal development.