People Coordinator, Brussels

Introduction to Teneo

Working exclusively with the CEOs and senior executives of the world’s leading companies, Teneo provides strategic counsel across their full range of key objectives and issues. Integrating the disciplines of strategic communications, investor relations, digital advisory, diversity & inclusion, management consulting, physical & cyber risk advisory, financial advisory, corporate governance advisory, political & policy risk advisory, and talent advisory, Teneo solves the most complex business challenges and opportunities.

The Role

This role will be based in either Brussels or Paris and you will be required to travel between both locations regularly in order to lead  the entire lifecycle of employees during their time with Teneo and will support the essential day-to-day People function. You will support starters settling into their role, manage and lead on probation/settling in periods, performance process, and assist in the promotion and annual salary review process. You will also be responsible for managing and supporting visa sponsorship and renewals, flexible working requests, the leaver process and many other People related process.

There will be opportunities for you to gain experience in supporting the Europe region with the view to expanding to other regions in the near future. This role will suit someone who has a strong HR administration background and has managed and lead multiple HR processes for a fast and demanding company. The ideal candidate will be fluent in French and English, approachable, flexible and comfortable working in an ambiguous, highly organised and proactive, with strong attention to detail.

This role is an integral part of a collegiate, ambitious, and highly professional Global People team that aims to always drive innovation, efficiencies, and progressive people solutions to ensure we continue to be an employer of choice.

Key Responsibilities

• Be a key point of contact for all people-related queries, being the friendly face of the People Team and providing an exceptional level of customer service to all employees.
• Taking accountability to manage and lead all employee lifecycle process: Starters, Probation/settling in periods, Leavers and Contractual Changes.
• Day-to-day management of our HR Information System, Workday, and ensuring all employee records are kept up to date and accurate.
• Supporting Talent Managers during the employee probation/settling in period review, to ensure employees are on track, working alongside People Team colleagues to manage any probation extensions and ensuring timely completion of probations.
• Coordination and processing of employee documents throughout the employee lifecycle as required, e.g. promotion and annual pay changes, as well as other contractual changes.
• Collating monthly payroll data, supporting the administration of all employee benefits, liaising with payroll vendors and payroll managers to ensure accurate and smooth payroll processes..
• Guiding all expectant parents through our parental leave policies including administration of all documents and being the point of contact for any questions before, during and after their leave from Teneo.
• Supporting the business with any local learning or development needs, organising training sessions, sourcing suitable vendors, while also collaborating with the Global Learning team as necessary.
• Regular reporting and management of holiday and absence records as well as ad hoc reporting needs.
• Support in the management and logistics of the Goal Setting and Performance review processes, running training sessions for mangers and employees.
• Contribute towards providing meaningful analytics to enable business improvement (e.g. exit interview summaries, absence data, headcount reports, start and leaver reports).
• Work closely with the other People Coordinators and People advisors within the Global People Operations team to ensure a seamless process in relation to all HR administration.
• Support the People Ops Team on any new project initiatives, that will enable us to continually improve the services we offer and to improve the employee experience.

Skills & Experience

• Fluent in French and English, both written and orally.
• Has prior HR experience within Belgium and or France.
• Has strong administration skills, with excellent attention to detail, within an HR
• Has the ability to prioritise a busy and demanding workload, can be flexible and has the ability to adapt to the evolving needs of the business.
• Acts with discretion, integrity and professionalism at all times and can communicate effectively and openly with people of all levels.
• Proactively takes on the challenge of unfamiliar tasks and is passionate about creating a first-class employee experience
• Enthusiastic, pro-active, self-motivated and an idea generator – not satisfied with maintaining the status quo.
• A strong team player with a flexible, pragmatic and collaborative approach
• A high level of discretion, confidentiality and professionalism when handling sensitive data
• Strong work ethic and a desire to work in a fast-paced role and passion about creating an awesome employee experience

Benefits

• Competitive salary (depends on experience)
• holiday and benefits to align with the home location country – Belgium or Paris
• Flexible Working options
• Discretionary bonus
• Investment in personal development & learning

About Teneo

Teneo advises business leaders, enabling them to achieve goals faster and at lower cost by earning trust, navigating disruption and removing barriers. We are built to help businesses succeed in a world no longer defined by boundaries and disciplines. Working exclusively with the CEOs and senior executives of the world’s leading companies, Teneo provides strategic counsel across their full range of key objectives and issues.

Our clients include a significant number of the FTSE 100 and Fortune 100, as well as other global public and private corporations.

We’re an ambitious, global consultancy which allows candidates unmatched opportunities to develop and work with inspiring, motivated people. Our teams bring together the disciplines of strategic communications, investor relations, restructuring, management consulting, physical & cyber risk,

financial advisory, corporate governance advisory, ESG, DE&I, political & policy risk, and talent advisory, to solve for the most complex business challenges and opportunities. We aim to make companies and institutions stronger and more valuable. We are capable of advising at the most senior levels across the world’s leading businesses and organisations and we’re proud to work with some of the strongest brands in the world.

Across the globe, Teneo employs more than 1,200 people, offering global reach from a light infrastructure, built out of regional hubs.

Our culture is critical to our success. We have a flat management structure with an open and supportive office atmosphere. To support progression and learning, we foster a supportive environment with a focus on mental health and wellbeing as well as adopting an inclusive environment that allows all employees to flourish. We recognise that diversity is essential for our business and encourage applicants from all backgrounds.

At Teneo, we have fully embraced hybrid working and redefined the way we work such that it facilitates collaboration, optimises productivity and promotes the health and wellbeing of our people. We are adopting a 60:40 principle of office:remote working across our UK business which offers the flexibility to ensure that our people are empowered to find the right rhythm for themselves, our teams and our clients. We are also happy to discuss other forms of flexible working so please let us know if this is something you would like to discuss.