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Executive Assistant III

Remote:

Full Remote

Contract:

Full time

Salary:

50 - 50K yearly

Experience:

Senior (5-10 years)

Work from:

Arkansas (USA), United States

Offer summary

Qualifications:

Bachelor's degree in relevant field with 4 years of experience., Associates degree with 6 years of experience., High School Diploma/GED with 8 years of experience., Proficiency in MS Office and Workday..

Key responsabilities:

Maintain calendars and coordinate meetings.
Prepare reports, presentations, and correspondence.

University of Arkansas System Education XLarge https://www.uasys.edu/

10001 Employees

See all jobs

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

01/19/2025

Type of Position:

Professional Staff - Operations

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

AA | Provost

Department's Website:

Summary of Job Duties:

The Executive Assistant III provides executive-level administrative, clerical, and office support for the Office of the Provost and the Vice Chancellor for Institutional Relations. This position will coordinate event planning, travel management, purchasing, scheduling, and other related administrative activities. The Executive Assistant III prepares special reports and drafting/disseminating communications on the Provost’s behalf and coordinates departmental meetings and prepares meeting agendas/minutes. This position will support other members of the leadership team as needed.

Qualifications:

Bachelor's degree in business administration, education, healthcare, or related field plus four (4) years of professional level administrative experience or
Associates degree in business administration, education, healthcare, or related field plus six (6) years of professional level administrative experience or
High School Diploma/GED plus eight (8) years of professional level administrative experience required.

Knowledge, Skills & Abilities:

Excellent communication skills, both orally and in writing.
Effective organization and time management skills.
Proven experience in administrative office management.
Intermediate proficiency with standard office computer programs (e.g., MS Office Suite).
Working knowledge of Workday Travel and Procurement policy and processes.
Ability to meet established deadlines, maintain confidentiality of information.
Ability to establish and maintain effective working relationships.

Additional Information:

Responsibilities

Maintains calendars, schedules appointments, coordinates meetings and special events, answers phones and responds to inquiries, processes mail, and coordinates travel arrangements.
Acts as central liaison and initial point of contact for executive meetings with internal and/or external stakeholders.
Acts as Provost delegate for various processes. Approval of leave requests by the Provost’s direct reports, maintains leave by person on Provost’s calendar and certifies monthly leave time has been recorded correctly. Reviews and approves Academic Faculty and Visitor workflows on behalf of the Provost’s office.
Acts as a liaison to other programs, departments, or agencies providing guidance and necessary correspondence.
Assists in the planning of departmental events to ensure conference rooms are setup appropriately prior to event and all technical equipment is working correctly for the participants.
Performs general office management functions, including ordering supplies, requesting services and equipment maintenance and repairs, and completing purchasing requisitions.
Prepares and distributes presentations, publications, and reports.
Performs other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.