Offer summary

Qualifications:

Bachelor’s degree preferred or equivalent experience, 5+ years in an executive assistant role, Exceptional organizational and time-management skills, Proficiency in Microsoft Office Suite.

Key responsabilities:

Calendar Management and scheduling meetings

Preparation for Meetings and organizing presentations

Job description

Interested in working for a company that provides you a chance to grow professionally, give back to society, and build your career? If so, Level Access may be the right company for you.

We are seeking a highly organized, and proactive Executive Assistant to support the executive leaders. This role requires a high level of confidentiality, professionalism, and discretion, along with the ability to manage multiple priorities. The Executive Assistant will serve as a key point of contact for internal and external stakeholders.

Key Responsibilities:

Calendar Management: Prioritizing and scheduling meetings.
Gatekeeping: Ensuring efficient time management and addressing issues.
Preparation for Meetings: Organizing presentations, reports, and documentation.
Communication Screening: Handling inquiries and requests.
Cross-Departmental Coordination: Managing logistics for joint initiatives.
Event Planning: Driving high-impact events.
Travel Arrangements: Coordinating travel itineraries and accommodations.
Expense Reporting: Handling expense reports and reconciliation.
Travel with executives: Coordinating logistics for events.
Strategic Projects: Assisting in execution.
Data Coordination: Gathering and organizing data and reports.
Documentation Maintenance: Keeping organized records.
Meeting Coordination: Planning high-level meetings and events.
Action Item Follow-Up: Ensuring accountability and alignment.
Liaison Role: Fostering relationships and communication.

Qualifications:

Bachelor’s degree preferred or equivalent experience.
Approximately 15% of international travel is required (international passport).
Shown experience (5+ years) in an executive assistant or senior administrative role, supporting C-level executives in a fast-paced environment.
Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities.
Proficiency in Microsoft Office Suite, and familiarity with CRM and project management software.
Strong written and verbal communication skills.
Ability to handle confidential information with discretion.
Experience in handling international travel logistics is required

Personal Attributes:

A high degree of professionalism and ability to build strong relationships across all levels of the organization.
Proactive problem-solver with a keen attention to detail and a dedication to excellence.
Adaptable and able to thrive in a fast-paced environment.
Strong cultural awareness and sensitivity, especially in international settings.

Application Process

This role offers the opportunity to work closely with top leaders and impact the success of high-priority initiatives across the organization. If you are a driven, strategic, and resourceful professional, we’d love to have you join our team. Please, submit your resume in English!

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