Executive Assistant

This is a remote position.

Job Highlights:

Location: Remote

Hours: 20 hours per week (flexible during client business hours)

Key Responsibilities:

Audit Preparation:

• Organize and maintain digital files in Google Drive to ensure all documentation is audit-ready.
  
• Regularly sort, update, and manage files for multiple companies to ensure compliance and accessibility.
  

Data Management:

• Segment and organize data from spreadsheets into Mailchimp for targeted marketing campaigns.
  
• Extract and tag data from Shiftcare (CRM) in Mailchimp for personalized communications such as birthday messages and handwritten cards.
  

Client Vision Implementation:

• Collaborate with clients to understand their visionary ideas and assist in bringing them to life.
  
• Manage projects like creating and managing Facebook events, designing templates, and more.
  
• Conduct research on tech packs, graphic design tools, and project management applications to support client initiatives.
  

Social Media Management:

• Create minimal graphic designs using Canva for social media pages.
  
• Support the creation and scheduling of social media posts as needed.
  

• Proficient in Asana for project management.
  
• Experienced with Shiftcare (CRM) for data extraction and management.
  
• Skilled in Mailchimp for email marketing and segmentation.
  
• Familiarity with Meta (Facebook) for creating and managing events.
  
• Comfortable using WhatsApp and Gmail for communication.
  
• Experience with Xero is advantageous but not essential.
  

Organizational Skills:

• Strong organizational skills with a sharp eye for detail.
  
• Ability to handle multiple projects and prioritize tasks across various companies.
  

Social Media and Design Skills:

• Proficiency in Canva for creating simple yet effective graphic designs.
  

Additional Experience:

• Prior experience in the NDIS sector is highly desirable but not mandatory.
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job