Executive Assistant

This is a remote position.

Monday to Friday

• Calendar management - My executive assistant will schedule meetings, appointments, ensure that my personal and business obligations don't conflict.
  
• Arrange any business travel arrangements - Book flights, hotels and transportation for any upcoming business trips
  
• Meeting coordination - Set up my meeting agendas, send invites, prepare materials and manage logistics. 
  
• Communication management: Answer phone calls for me and emails. Coordinate with staff members regarding Department of Labor or Law Enforcement Communications.
  
• Document Preparation - Must have excellent written and oral communication skills to draft emails and messages as me. Also prepare reports and letters on my behalf.
  
• Information Management - Maintain and organize important documents and files
  
• Gate keeping - Screen calls, visitors, and managing access to the executive.
  
• Arrange and coordinate - doctor appointments for me and my child. 
  
• Event Planning - Coorinate conferences, team-building activities and other events
  
• Project management - Assisting with project planning, tracking progress, and ensuring deadlines are met.
  
• Review and provide a summary of our lead and client reports, as well as staff performance reports - which are completed by our team leads.
  

• Generating financial reports and sending weekly reports to the CFO about clients’ monthly payments.
  

• Following up with clients regarding their payments
  
• Acting as liaisons to assist clients with any payment-related questions or concerns.
  

• Must be fluent in English.
  

Requirements

• Excellent written and verbal communication skills.
  
• Strong organizational and time management abilities.
  
• Attention to detail and ability to multitask.
  
• Familiarity with legal processes and client care is a plus.
  
• Ability to work independently and assertively handle client interactions.
  
• Prior experience in administrative or customer service roles is preferred.
  
• Comfortable referring to FAQs and company processes for accurate information.
  
  
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job