Executive Assistant - C-Level Support & Project Management

This is a remote position.

Mon - Fri 9 AM- 6 PM (UK time) includes 1h unpaid break.

Job Description

We’re seeking a highly organized and proactive Executive Assistant to support our C-level executives in a fast-paced, mission-driven environment. This role offers a unique opportunity to be at the heart of our operations, working directly with the CEO and COO to drive efficiency and productivity across the organization. You’ll be instrumental in managing complex schedules, coordinating high-level meetings, and overseeing critical projects. This position is perfect for a detail-oriented professional who thrives in a dynamic setting and is passionate about making a meaningful impact in healthcare services.

Responsibilities

• Manage and optimize complex executive calendars, ensuring efficient time management and prioritization of commitments
  
• Coordinate and organize high-level meetings, including preparation of agendas, materials, and comprehensive minutes
  
• Spearhead project management initiatives, liaising between departments to ensure timely delivery and successful outcomes
  
• Craft and edit professional presentations, reports, and other executive communications
  
• Handle sensitive financial tasks such as invoicing and assist with client communications, maintaining the highest level of discretion
  
• Act as a key liaison between executives and staff, facilitating smooth communication and workflow
  
• Exercise judgment in making day-to-day decisions and responding to emails on behalf of executives
  
• Proactively identify and implement process improvements to enhance overall organizational efficiency
  
• Travel arrangement and expense report management for executives
  

Requirements

• Exceptional written and verbal communication skills in English
  
• Proven track record in project management with the ability to juggle multiple high-priority tasks
  
• Demonstrated experience supporting C-level executives in a fast-paced environment
  
• High level of proactivity, maturity, and discretion when handling confidential information
  
• Strong decision-making skills with the ability to work independently and take initiative
  
• Advanced proficiency in Microsoft Office suite and adaptability to learn new software quickly
  
• Bachelor’s degree in Business Administration, Communications, or related field preferred
  
• Minimum of 3-5 years of experience in an executive assistant role or similar position
  
• Excellent organizational skills with a keen eye for detail
  
• Ability to work in UK time zone (GMT) and maintain a consistent full-time schedule
  
• Flexibility to occasionally attend evening meetings or handle urgent matters outside regular hours
  
• Strong problem-solving skills and the ability to anticipate needs before they arise