Program Finance Manager (Parental Leave Cover)

Program Finance Manager 

Compliance Department

Hala is a social enterprise working to transform the nature of protection and accountability in the world's toughest places by democratizing advanced defense, sensing, and artificial intelligence technology. Hala is saving lives, reducing trauma, and improving resilience for millions of people.

Our team works globally and hails from over 12 countries. We speak over 20 languages and have studied and worked in leading educational, business, research, and government institutions. We are mission-driven thinkers and share a deep respect for each other and the communities that partner with us.

We believe in innovation with purpose, focusing on developing real and applicable technology solutions to the planet's challenges. We believe in working ethically and collaboratively and making decisions with transparency. We value flexibility, adaptability, and a good sense of humor.

The Compliance Department is seeking a temporary team member to support program finance functions for 10-12 months, covering parental leave. This role will ensure smooth operational performance and assist with financial grant and contract management, from proposal development to close-out. Hala collaborates with various government funders, with programs primarily focused on Syria and Ukraine.

This is a Full-time, Fixed-term position located in Lisbon (or remote locations within a 5-hour range), with a yearly base salary range of [54.000€-64.000€]. Alternatively, this role is also available on the east coast of the US, with a corresponding yearly base salary range of [95,000$-105,000$].

We’ll trust you to:

• Provide hands-on management of the finances of Hala’s grants and contracts, including:

  • Maintaining accurate and up-to-date budget trackers.

  • Budget spending and types of expenditures.

  • Managing cash flow projections.

  • Preparing and submitting financial reports and invoices to donors.

  • Donor communications and approvals.

  • Budget realignments (internal and external).

  • Regular coordination with the Program Operations and Accounting teams.

• Collaborate closely with the Program Operations Department to:

  • Forecast expenses and ensure compliance with each donor’s regulations.

  • Manage subgrantees including expense tracking, including drafting sub-agreements and amendments.

• Collaborate closely with the Accounting and Finance department to:

  • Collect data for budget tracking and reporting.

  • Provide guidance on expense allocations.

  • Review profit and loss statements for each grant.

• Potentially:

  • Work with the Revenue and Finance Team in developing cost proposals for new opportunities.

  • Assist in preparing for and managing donor audits.

  • Lead the consolidation of programmatic expenses and forecasts for corporate
    budgeting and management.

  • Support shared direct cost and indirect allocation and tracking.
    

We’d love to see the following:

Required:

• At least 5 years of experience managing international government funds.

• Experience creating donor financial reports.

• High level of proficiency using Excel and Google sheets.

• English language proficiency.

• Agility.

Preferred:

• Experience with programs in Ukraine or Syria.

• Ukrainian or Arabic language skills.

• Knowledge of accounting systems.

What Hala offers you:

• Life-saving social impact.

• Competitive salaries.

• Flexible Time Off Policy so you can take time off when needed. All staff take at least 22 days off plus holidays, including a mandatory 2-week vacation.

• Comprehensive, worldwide healthcare, dental, and vision insurance for you and your family at no cost.

• Flexible working policy, including the ability to work from home. 

• Computer and other office equipment to help you get your job done.

• A diverse, international community of dedicated, hardworking team players committed to interdisciplinary collaboration and thriving workplace culture.