Legal Administrator

Description

Position Purpose: The Legal Administrator is responsible for providing administrative and clerical support to the legal department of the organization. This role involves managing legal documentation, assisting in contract management, coordinating legal activities working within the applicable contracts management system (such as SalesForce), and assisting with communication to internal and external stakeholders. The Legal Administrator will work closely with the legal team and other departments to help maintain an efficient, organized, and legally compliant operation.

Responsibilities:

• Organize, file, and maintain legal documents, contracts, and records, ensuring compliance with company policies and legal requirements.
• Prepare and proofread legal correspondence, contracts, and other documents.
• Maintain a system for tracking important dates and deadlines related to legal matters (e.g., filing deadlines, contract renewals).
• Assist in the preparation, review, and negotiation of contracts and agreements.
• Ensure that contracts are signed, filed, and tracked in accordance with company policy.
• Maintain an organized database of executed contracts and agreements.
• Assist in preparing reports for audits, inspections, and compliance reviews.
• Conduct preliminary legal research to support the legal team in ongoing cases and projects.
• Serve as a liaison between the legal team and other departments or external parties (e.g., clients, regulators, legal vendors).
• Manage and schedule meetings, conference calls, and appointments for legal personnel.
• Coordinate the delivery of legal documents such as certified letters and documents requiring wet signatures.
• Ensure that legal files are securely stored and properly managed in line with privacy and data protection regulations.
• Manage departmental budgets and assist with the preparation of legal department invoices and expenses.
• Assist in the creation of presentations and reports for senior management or legal proceedings.
• Perform other administrative duties as assigned by the legal team or department head.

Requirements:

• Paralegal certification is a plus but not required.
• Minimum of 2-3 years of experience in a legal or administrative support role, preferably in a corporate or law firm setting.
• Experience with legal documentation, and contract management, and regulatory compliance is desirable.
• Proficiency in Microsoft Word, Adobe Acrobat, and SharePoint.

Desired Competencies:

• Ability and desire to drive change through high-energy, can-do attitude, comfortable working in a high-performance, entrepreneurial, open-door environment.
• Must be an outstanding communicator and team player.
• Prior experience with Salesforce and document signature software.
• Highly organized with an appreciation for process implementation.
• Ability to work autonomously.
• Attention to detail / detail oriented.

Our Company: At Beeline, we cultivate a positive work environment and are passionate about who we are and what we do. We are a 20-year industry leader disrupting the world of external workforce technology. Businesses across all industries use our technology to manage more than 30 million workers and over $55 billion in talent spend across 120+ countries. Ideal candidates are intensely curious about technology, thrive in a less-than-formal work environment, and excel in a fast-paced, rapidly changing environment. We are looking for talented, driven, and adaptable people who will contribute to our vision, mission, and our future!  

Our Vision: Every person, given the right opportunity, is capable of greatness. Every business, given the right talent, is capable of superior outcomes.

Our Mission: Our trusted platform connects businesses to the remarkable talent within the global extended workforce.

To learn more about Beeline, our solutions, our culture, and available positions visit https://www.beeline.com/.

This list of "Requirements and Responsibilities" is not intended to be limiting.  The Company reserves the right to revise this job description based on the actual job requirements as varied from time to time.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

It has come to our attention that fraudulent and fictitious job opportunities are being posted, in addition to fraudulent contact being made to candidates on behalf of Beeline. Prospective candidates are being contacted by certain individuals, mainly through email, online messaging and telephone calls, claiming they are representatives of Beeline. The main purposes of these communications are to obtain private and confidential information from individuals.

Beeline does not:

• Extend offers to candidates without first conducting extensive interviews, with members of our Talent Acquisition Team and hiring managers, either by video or in person;
• Send job offers via email. All offers are first extended verbally by a member of the Beeline team, and then followed up with formal written communication from our Human Resources Information System and Applicant Tracking System.

All emails from Beeline will be sent from an email address ending in “@beeline.com”. Should you have any doubts about the authenticity of an email, or other communication that is represented as coming from Beeline, please send an email to humanresources@beeline.com, before taking any action in relation to the correspondence, and certainly before providing any further contact information to that individual whatsoever.

Qualifications