Accounts Receivable Specialist

Description

About Davis Graham & Stubbs LLP

For over a century, Davis Graham & Stubbs LLP (Davis Graham) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world. Davis Graham serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.

Summary

The Accounts Receivable Specialist supports the firm’s accounting processes with primary responsibility for the processing and application of funds paid to the organization and other related tasks. 

Essential Functions

• Each day identify, post, and reconcile daily cash receipts into the firm’s general operating account, this includes payments received by wire transfer, ACH and checks received into the bank lockbox and physical checks received at the office.
• Each day identify, post and reconcile daily receipts into all client trust accounts.
• Maintain spreadsheet of daily cash receipt sessions to aid in reconciling with bank records.
• Launch daily deposit report and notifications to billing attorneys of trust deposits received and unallocated payments recorded.
• Research unidentified payments and resolve client overpayments by coordinating with billing attorneys, legal assistants and clients.
• Deposit physical checks received with use of remote electronic scanner. Occasionally will be required to take deposits to bank branch if check cannot be deposited with electronic scanner.
• Collect annual 1099 forms received from clients and send W-9 to clients as requested.
• Work with billing attorneys, support staff, and clients to track and collect accounts receivable, including providing accounts receivable statements or client payment reconciliations as requested by attorneys and their assistants.
• Perform testing of new system enhancements when requested.
• Provide backup assistance to other members of the department.
• Update job knowledge by participating in educational opportunities.
• Perform other duties as assigned.

Required Skills/Abilities

• Excellent organizational skills and attention to detail
• Reliable and extremely trustworthy
• Knowledge of accounting principles and demonstrated ability to apply this knowledge to perform detailed basic accounting tasks and procedures accurately
• Ability to apply reason and logic in interpreting information from billing attorneys, support staff and clients
• Analytic ability to apply knowledge to practical applications and to foresee possible problems and effect solutions.
• Ability to work independently and effectively under time constraints in an accurate manner with a consistently high production level as well as ability to work effectively as part of a team.
• Ability to communicate clearly and coherently with all levels of staff and clients.  Includes interpreting information and adapting communication to suit situations and audience needs.
• Ability to develop a strong rapport with various department staff earning trust and respect.
• Ability to maintain confidential information including maintaining confidential and meticulous records.
• Ability to calculate in all units of measure figures and amounts such as discounts, interest, commissions, proportions, ratios and percentages.
• Positive attitude, work ethic and attendance record.

Supervisory Role

None

Work Environment

This position requires the employee to work in a professional office environment with some ability to work from home.  Because the employee will handle sensitive firm and client information, the employee must work from a home office and not a public location during any remote periods. The employee will routinely use standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Prolonged periods sitting at a desk and working on a computer.

Position Type and Expected Hours of Work

This is a full-time, benefit eligible position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m., with some flexibility in start and end times and a minimum of 3 days in the office per week. 

Occasional overtime is required. Early morning, evening, and weekend work may be required as job duties demand.

Required Education and Experience

High school diploma or equivalent

One to three years’ previous experience

Preferred Education and Experience

Knowledge of accounting principles and practices as normally acquired through an associate’s degree in accounting or closely related field, or equivalent combination of training and experience.

Possess two to three years of hands-on experience in a law firm accounting environment or as support staff for attorneys in a law firm.

Experience with Aderant Expert is preferred.

Must have strong technology skills and particularly strong skills in a service-oriented office environment.

Demonstrated proficiency with Microsoft Suite, to include Excel and Word and the ability to prepare ad hoc reports and requests as needed.

Must have good communication skills (i.e., communicate clearly and effectively in both written and spoken English).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Application Deadline

This position is expected to stay open until January 10, 2025. Please submit your application as soon as possible and no later than January 10, 2025, at midnight to ensure consideration.

Salary range is based on or commensurate with experience.

Davis Graham offers competitive benefits. For a full list of benefits provided, please select this link: Benefits.

Davis Graham provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws.

Davis Graham participates in the E-Verify program to confirm authorization to work in the United States.

Qualifications