Project Coordinator

LABOR CATEGORY: Subject Matter Expert I, II, III 

FUNCTIONAL AREA: Implementation 

EDUCATION/EXPERIENCE: See Chart Below

CLEARANCE: Active ADP2/IT2 Public Trust Eligible based on the minimum Tier 3 investigation

DATE NEEDED: ASAP TRAVEL: 10% TELEWORK: Yes

 **Candidate Must be a U.S. Citizen

Job Description

3500 Square is currently searching for a Project Coordinator to support the Department of Defense Healthcare Management System Modernization (DHMSM) Program, a highly visible $4.3B single award IDIQ vehicle that provides support to the Defense Health Agency. The DHMSM program is the DoD’s leading program designed to deploy a modern electronic health record (EHR) system across the United States and around the globe. 3500 Square will support the DHMS Program Executive Office (PEO) and the Defense Health Agency in the global deployment of our EHR that will deliver improved system capability to the DoD whenever and wherever healthcare is required. The DHMSM system will provide important health IT capabilities to 9.6 million active military, their families, and their beneficiaries. 

The DHMSM Project Coordinator will assist our partner Project Managers with program execution and monitoring, performance metrics and contract status. The candidate will play a critical role in supporting 3500 Square and our client by monitoring and coordinating activities for both internal and external resources to accomplish all project goals and meet client expectations. Provides interface, communication and coordination with our  partner Senior Leadership and external customers; and ensures that the requirements of the contract are met.

Primary Responsibilities

• Assist in daily execution of multiple efforts on a large, complex program within contract requirements to assure the cost, schedules, and performance goals are met.
• Proactively initiate, prioritize, track, and facilitate completion of project tasks and issues, avoiding overdue tasks and delays. 
• Provide inputs to weekly, monthly, and quarterly reports, tracking work as specified by management.
• Assist in preparation and execution of major program events with the customer to include, presentation materials, meeting minutes, documentation of results and documenting action items.
• Engage with all levels of staff and management, operating in a fast-paced environment with teams that are focused on producing high quality outcomes.
• Assist with ensuring projects are delivered on time and meets the client’s expectations, providing clear communication around project activities.
• Identify and address issues that are unclear and may require the candidate to uncover a broader set of issues. This candidate must be able to produce creative solutions to complex problems that affect the performance of the program, including analysis and the gaining of domain knowledge.
• Establish collaborative relationships, set clear direction, and align others around common objectives.
• Support process improvement and innovation across the program to optimize the team’s productivity.
• Perform other related duties as assigned by management.

Qualifications: 

• US Citizen with the ability to obtain and maintain a Public Trust Clearance. Contract requirement.
• Must be a fluent speaker in English. 
• Familiar with Oracle/Cerner (Millennium) Revenue Cycle processes
• Must be highly organized and have a keen awareness of process improvements that can be built to further the success of the program goals and objectives.
• Excellent project organizational skills, including the proven ability to handle multiple complex project tasks simultaneously with multiple audiences and against deadline.
• Outstanding interpersonal skills, including the proven ability to work across different audiences, personalities, and experience levels.
• Ability to analyze data and information and make recommendations to program management.
• Prior experience supporting a large program.
• Excellent written and verbal communication skills.
• Experience with Microsoft Office and SharePoint
• Education/Experience (See Chart Below) 

Preferred Qualifications: 

• Experience in large scale Health IT deployment projects
• Project management or project control experience working with Work Breakdown Structure (WBS), Integrated Master Schedule, and work authorizations
• Working knowledge of EVMS and scheduling processes
• Familiar with risk management principles