Senior Associate, Events

Sr. Associate of Events
Location: Remote
Reports to: Director of Events 

WHO WE ARE LOOKING FOR: 

The Per Scholas team is seeking a highly organized and detail-oriented Senior Associate of Events to join our team. The Senior Associate of Events will be responsible for planning and executing various events, including and not limited to: campus events, ceremonial events, employer partner panels, development events, graduations, and virtual webinars. The ideal candidate will have a strong background in event planning, excellent communication skills, and the ability to collaborate with ease among different stakeholders. The individual genuinely values the importance of ensuring that all stakeholders have a consistent experience through various touch points of an event cycle. 

This position will report to the Director, Events and work collaboratively across the Marketing and Communication team. 

WHAT YOU’LL DO: 

• Planning and Coordination: Work closely with the internal and external stakeholders to determine event (virtual and in-person) requirements, including and not limited to: facilitating event kickoff meetings, ensuring event projection timelines are adhered to, communicating expedited and/or delays in event deliverables, coordinating with external vendors, updating internal stakeholders, creating run of show documents, and supporting day-of-event execution.
• Vendor Management: Research and facilitate the receipt of quotes from vendors, including and not limited to: audiovisual technicians, caterers, florists, and potential venues. Maintain year-over-year professional relationships with vendors.
• Event Promotion: Work closely with internal and external stakeholders to promote events (pre, day of, post) through a variety of channels, including and not limited to: email, internal comms, and social media.  
• Risk Management: Identify and escalate event compliance needs, including and not limited to: fire marshall venue capacities, necessary permits and insurances, legal requirements, and safety documentation.
• Evaluation and Feedback: Facilitate post-event meetings with internal stakeholders. Gather feedback from internal and external stakeholders to evaluate the success of the event. Ensure process improvements are implemented for future events.

WHAT YOU WILL BRING TO US

Professional Requirements: 

• High School Diploma or equivalent required. Bachelor's Degree, or equivalent practical experience, preferred. 
• Minimum of 2 to 4 years experience managing events from concept to completion to support an organization’s mission. 
• At least 2 years of project management experience managing multiple workstreams and prioritizing competing tasks in a fast-paced environment.
• At least 1 to 2 years of experience with event management for fundraising events.
• Knowledge of Google Suite (Docs, Sheets, Slides), Microsoft 365 (Excel, Word, PowerPoint).
• Experience with Lu.ma and Salesforce preferred.
• Occasional travel and some evenings + weekends will be necessary to perform the event role. 

Personal Characteristics:

• You thrive in a creative environment with people who are passionate about their work.
• You are detail-oriented with exceptional organizational and time management skills. 
• You are able to work independently while having a strong sense of accountability and urgency to your workload. 
• You are a team builder and motivator. You have the ability to manage projects from start to completion and manage team members along the way. 
• You have a collaborative and flexible work style. You’re excited to work cross functionally with other departments.
• You are data-driven, result-oriented, and a forward-looking catalyst for social change. 
• You are an effective communicator with strong oral and written skills.
• You are an effective listener who can connect human stories to broader organizational impact through events.

COMPENSATION 

For this role specifically, we target $65,000 with a salary range of $55,000 - $65,000. The salary difference is typically determined by several factors, including the selected candidate's geography and alignment with qualifications and experience. 

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