Accounting Associate - Entry Level

Summary: Assists in the area of financial reporting and processing transactions for Accounts Receivable and Accounts Payable.  

Essential Duties and Responsibilities include the following.  Other duties may be assigned.  

• Process single and batch Credit Card transactions.   
• Process single and batch ACH transactions.   
• Deposit checks from clients.   
• Maintain Accounts Receivables using the Mail Shark system.  
• Contact customers with returned payments and recapture funds. 
• Coordinate Collections using third party agencies.  
• Pay approved company bills in a timely manner. 
• Update Accounting Software for Accounts Payable and Accounts Receivable transactions.  
• Maintain a task list of time sensitive transactions and process when due.   
• Prepare invoices and ledgers for Corporate Accounts and oversee the associated Receivables. 
• Communicate with Account Executives regarding Accounts Receivable.  
• Prepare various internal audits and reconciliations.   
• Prepare reports, documents and spreadsheets for direct supervisor on request.  
• Performs other duties as requested.   

Qualifications:  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Language Ability:  

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.  

Math Ability:  

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.  

 Reasoning Ability: 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.  

Computer Skills:  

To perform this job successfully, an individual should have knowledge of Microsoft Office 365, Managerial Accounting Information Systems, ADP Online, and Google Chrome.  

Education/Experience:  

Associate degree (A. A. / A. S.) from two-year college or university and one to two years related experience; and/or training; or equivalent combination of education and experience.  

Specialized Training:  

 Degree or experience should have a Concentration in Accounting  

Knowledge, Skills, and Other Abilities:  

• Time management  
• Oral and written communication skills 
• Professionalism  
• Confidentiality   

Physical Demands:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee is occasionally required to stand, walk, and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision.   

Work Environment:  

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

The noise level in the work environment is usually moderate.   

ABOUT MAIL SHARK

Mail Shark is a full-service direct mail company that’s been providing design, printing, and mailing services to businesses of all sizes since 2008. 

If you’re looking for a place where your work will make a meaningful impact, join Mail Shark and grow your career alongside one of the fastest growing companies in America for the past 9 years.

BENEFITS

• Competitive Salary
• Medical, vision, and dental insurance plans for you and your family
• Health coverage begins the first day of the first full month after your start date
• 401(k) plan with dollar for dollar employer match on a generous % of your contribution
• You start with 13 days of paid time off (prorated on start date)
• For each year you’re employed you’ll receive additional PTO (1-5 years: 8 hours) (6+ years: 4 hours)
• Paid maternity leave - 8 weeks
• Paid paternity leave - 2 weeks

PERKS

• Free catered lunch whenever we hit a weekly sales goal
• Casual dress code
• Relaxed Atmosphere
• Easy, encouraged access to upper management and ownership
• Plenty of coffee stations
• On-site cafeteria with fresh catered food brought in 2 times a week
• Free money each week in your account for use in the cafeteria
• Peaceful outdoor seating area to get away from it all
• Option to work from home every Friday