Executive Assistant - (HR30944DB)

Job Title: Executive Assistant
Location: Remote (CST)
Salary Range: $2,000-$4,000

Work Schedule: Monday to Friday, 08:00 AM to 05:00 PM (CST)

Company Overview:
Sagan represents an entrepreneur managing a successful Amazon business and real estate investments. The business thrives on efficiency, organization, and a balance between professional and family responsibilities. The company seeks dedicated and proactive talent to provide seamless support across business and personal tasks.

Position Overview
We are seeking a smart, organized, and tech-savvy Executive Assistant to support a busy entrepreneur involved in e-commerce and real estate ventures. This role requires exceptional communication skills, multitasking abilities, and attention to detail. Youll play a pivotal role in managing daily operations, calendars, and family-related responsibilities.

Key Responsibilities:

- Manage and respond to emails; organize and file correspondence.
- Oversee full calendar management, ensuring all meetings, deadlines, and events are coordinated.
- Conduct daily check-ins (30-60 min) to review ongoing tasks, emails, and calendar updates.
- Perform research for business and personal needs.
- Ensure timely payment of invoices, mortgages, and bills.
- Coordinate family appointments and align schedules with spouse.
- Prepare and organize bookkeeping statements for accounting.
- Book flights and accommodations, utilizing points and travel rewards systems.
- Make reservations and manage travel arrangements.
- Provide problem-solving and support for various ad-hoc tasks.
- Handle Vendor Communication: Coordinate with vendors or service providers for real estate properties or e-commerce operations.

Qualifications:

- Native or Fluent English speaker.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Experience in travel planning, financial coordination, and calendar management.
- Tech-savvy and comfortable with email and task management tools.
- Proactive, self-starter capable of managing responsibilities independently.
- Discretion and Confidentiality: Proven ability to handle sensitive business and personal information with care.
- Project Management Skills: Experience managing multiple overlapping projects with changing priorities.
- Time Zone Flexibility: Availability to adjust working hours for critical meetings or urgent tasks.
- Interest in Learning: Enthusiasm to understand real estate, e-commerce, or other business ventures.

Nice-to-Haves:

- Experience in real estate or e-commerce.
- Familiarity with Slack and similar collaboration tools.
- Knowledge of travel rewards systems.
- British accent.
- Interest in Travel Hacking: A knack for maximizing travel rewards systems.
- Experience Supporting Entrepreneurs with diverse business interests.
- Experience in High-Level Communication: Working with other professionals, including lawyers, accountants, or business partners.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and intro video in English format.