Personal Assistant (ZR_18808_JOB)

This is a remote position.

• 40 hours per week, Monday to Friday from 9 AM to 6 PM Brooklyn Park, MN Time with 1 hour unpaid lunch break
  

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Scope:

• Remote work with flexible hours to accommodate changing schedules
  

• Direct communication with clients and team members
  

• Responsibility for managing and prioritizing the executive’s workload
  

• Potential for growth and increased responsibilities within the consultancy
  

Responsibilities:

• Manage and organize the executive’s daily schedule, including both professional and personal commitments
  

• Handle client communications, primarily via email, ensuring prompt and professional responses
  

• Attend meetings on behalf of the executive, take comprehensive notes, and deliver messages as needed
  

• Coordinate and schedule meetings, including rearranging schedules on short notice when conflicts arise
  

• Manage projects using Basecamp, ensuring tasks are on track and team collaboration is smooth
  

• Perform basic bookkeeping tasks, including sending invoices and tracking accounts using QuickBooks
  

• Assist with personal budgeting using YNAB (You Need A Budget) software
  

• Proactively identify potential scheduling conflicts and propose solutions
  

• Prioritize tasks and messages, ensuring the most critical items are addressed promptly
  

Requirements

• Minimum 5 years of experience as a personal or executive assistant
  

• Proficiency in Basecamp, G Suite, and QuickBooks and Notion
  

• Familiarity with YNAB (You Need A Budget) software
  

• Has prior experience in creating project plans
  

• Excellent written and verbal communication skills in English
  

• Strong organizational and time management skills
  

• Ability to work independently and take initiative
  

• Proficiency in note-taking and summarizing key points from meetings
  

• Adaptability to changing priorities and ability to work in a fast-paced environment
  

• Comfortable with both personal and professional task management
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job