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Administrative Executive #522

Remote: 
Full Remote
Work from: 
Singapore

Offer summary

Qualifications:

Tech-savvy with quick adaptation skills, Detail-oriented and organized, Experience with CRMs and office management tools, None.

Key responsabilities:

  • Coordinate team operations and manage calendars
  • Manage client communication and improve workflows
Keller Executive Search International logo
Keller Executive Search International Startup http://www.kellerexecutivesearch.com
51 - 200 Employees
About Keller Executive Search International
Keller is a global leadership advisory firm that connects exceptional senior leaders with prominent brands and organizations worldwide. We offer a comprehensive suite of services including Executive Search, Board Services, Transition Planning, Leadership Growth and Development, and Organizational Health. At Keller, we understand the critical impact of leadership. Our team of experts collaborates to deliver unparalleled knowledge, insight, and results for a diverse range of clients, from major multinationals to emerging companies and nonprofit institutions. We help our clients navigate complex leadership challenges and cultivate thriving organizational cultures. As trusted advisors, we assist boards and leaders in addressing their evolving leadership needs. Our data-driven methodologies, honed through years of experience with leading organizations, enable us to identify and develop transformational leaders who can drive profitability and performance while fostering organizational health. Keller's consultants operate from principal business centers across the globe, bringing a wealth of industry and functional expertise to every engagement. We are committed to inspiring leaders and transforming organizations through our comprehensive services, helping our clients build high-performing teams equipped to meet today's challenges and anticipate future trends in the global business environment. By combining a localized approach with global capabilities, Keller connects great companies with great leaders, ensuring our clients are well-positioned to thrive in an ever-changing world. Our mission is to improve the way the world is led, one transformative leader at a time.
See more Keller Executive Search International offers

Job description

This role is a proactive, tech-savvy, and detail-oriented operations and executive support position that ensures the smooth functioning of a growing organization. The responsibilities blend administrative, operational, and strategic functions with opportunities for professional development and growth. The ideal candidate will excel in managing workflows, improving processes, and supporting leadership while contributing to the broader success of the team.

Key Responsibilities:
  1. Administrative & Operational Support:
  • Coordinate team operations, manage calendars, organize meetings, and ensure smooth workflow.
  • Maintain and update records with attention to confidentiality and accuracy.
  • Handle document management and monitor office resources.
  • Lead & Client Management:
    • Manage inbound leads and client communication, ensuring timely responses.
    • Use CRMs like HubSpot and tools like ClickUp to track and manage data effectively.
  • Process Improvement:
    • Analyze existing workflows, propose enhancements, and implement solutions to boost efficiency.
  • Executive Assistance:
    • Provide support to the Managing Director (MD), including scheduling, email management, and preparing reports.
    • Handle bookkeeping tasks and oversee financial reporting tools such as QuickBooks.
  • Recruitment & HR Functions:
    • Assist in recruitment efforts, including job postings, screening, and onboarding.
    • Support employee engagement initiatives and maintain a positive workplace culture.
  • Growth & Marketing Support:
    • Collaborate with marketing teams to develop and sustain branding initiatives.
    • Contribute to strategic growth by identifying opportunities and implementing changes.

    Requirements

    • Tech-Savvy: Quick to learn and adapt to new software and tools.
    • Organized & Detail-Oriented: Ability to prioritize, manage time, and maintain accuracy.
    • Proactive Problem Solver: Independently identify issues and implement solutions.
    • Strong Communicator: Capable of professional correspondence and facilitating meetings.
    • Flexible & Resilient: Thrives in dynamic environments and welcomes challenges.

    Benefits

    • Medical Aid
    • All South African public holidays.
    • Paid Annual Leave
    • Paid Sick Leave
    • Significant opportunities for personal growth, skill development, and career advancement.
    • Supportive, inclusive, and diverse work environment that values collaboration and innovation.
    • The change to make a meaningful impact by connecting top talent with life-changing opportunities.

    Required profile

    Experience

    Spoken language(s):
    English
    Check out the description to know which languages are mandatory.

    Hard Skills

    BookkeepingProcess ImprovementMicrosoft Dynamics CRMExecutive DevelopmentCalendar ManagementDocument ManagementUser TrackingRecruitment StrategiesCorporate Financial ReportingQuickBooks (Accounting Software)HubSpot CRMClickUp (Software)

    Other Skills

    • Problem Solving
    • Communication
    • Resilience
    • Time Management
    • Physical Flexibility
    Are you interested?

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