Personal and Professional Virtual Assistant

Are you a highly organized and adaptable professional looking to make a meaningful impact in a fast-paced work environment? If so, we have an exciting opportunity for you! 

We are seeking a dedicated individual to assist our dynamic CEO and his Executive Assistant with a wide range of personal and professional administrative tasks. Your role will be crucial in ensuring the seamless operation of both personal and business affairs. 

Key Responsibilities: 

As a Personal and Professional Assistant, you will be responsible for: 

• Building and maintaining a meticulously organized calendar, encompassing both business and family commitments, to avoid double bookings or scheduling conflicts. 

• Obtaining quotes for various needs, and making consistent recommendations for the final decision. 

• Assisting with personal and business travel plans, including numerous international trips, Airbnb accommodations, resorts, and more. 

• Assisting in the administration of the company’s daily tasks, 

• Assisting the CEO with IT improvements or issues solving. 

• Being able to spend some time during the weekend to help with any urgency  

• Updating and syncing Contacts from different platforms. 

• Handling bill payments and setting up autopayments to ensure financial matters run smoothly. 

• Managing access to the companies’ shared platforms with the subcontractors. 

Required tools: 

• Proficiency in MS 365 is essential, particularly in linking Outlook calendars to streamline scheduling, PowerPoint, Word, and Excel. 

• Expertise in calendar management with multiple calendar platforms 

• Asana and other Project Management apps 

• Good knowledge or understanding of MacBook and iPhone 

Ideal Candidate Profile: 

We are looking for an individual with the following qualifications: 

• Previous experience as a Personal Assistant, demonstrating the ability to handle effectively diverse administrative tasks. 

• Exceptional responsiveness during Eastern working hours, ensuring timely support. 

• Strong adaptability to evolving priorities and tasks, in a fast-paced and professional environment. 

• Fast learner and proactive. We’re seeking a hardworking and driven individual dedicated to enhancing our company’s operations and improving the CEO’s lifestyle. 

• A creative and innovative mindset, capable of providing unique solutions to challenges. 

• Fluent in English. 

Work Conditions: 

Work Mode: Remote

Employment Type: Full-Time

Working Hours Time Zone: EST / Canada Time Zone