TITLE: Head Start Administrative Assistant
LOCATION: Must be located within 50 miles of the Office of Head Start (OHS) Regional Office (Atlanta, Georgia OR Chicago, IL)
TRAVEL: Some travel required to meet with team and clients.
**CONTINGENT UPON AWARD**
About Us
The Providencia Group is led by a purpose: to address global challenges and make an impact that matters through delivering transformative solutions. This purpose defines who we are (our identity) and extends to our relationships with our clients, our people, and our communities. We combine purpose, innovation, and experience to deliver impactful results.
About the Team
We are problem solvers working with leading agencies and organizations to help them address many of today’s most complex challenges. Our world-class team of technologists, program managers, and subject matter experts is uniquely qualified to address ever-evolving, large-scale challenges. In an imperfect world, The Providencia Group puts capability and purpose into action.
What you’ll be part of – TPG Culture
At TPG, we expect incredible tangible results. TPG professionals play a unique role in delivering these results. We reach across disciplines and borders to serve our global organization. We provide a roadmap focusing on people, our work, and continuous improvement. We see people as people, take care of each other, commit to the mission, move quickly and bravely, get better every day, and seek truth. We are the backbone of TPG.
About the Role
TPG seeks an experienced Administrative Assistant to support the Regional Training and Technical Assistance (TTA) Team. The Administrative Assistant supports the administrative functions necessary to provide TTA services to Head Start programs.
Key Responsibilities
- Provide general administrative support for TTA contract activities and deliverables as directed by the Regional TTA Coordinator and the Office of Head Start (OHS) Regional Office.
- Conduct event planning for regional TTA meetings and events, including the provision of virtual TTA.
- Perform general clerical duties such as data entry and recordkeeping.
- Aggregate and prepare data from existing government systems to inform and report on TTA activities.
- Support the Regional TTA Coordinator in preparing and submitting accurate and timely monthly and quarterly reports and travel plans. Ensure that the Head Start Enterprise System and other records are up to date.
- Support the TTA Coordinator in completing the annual regional Office of Head Start Professional Development Plan process.
- Incorporate other tasks specific to the support of the TTA Coordinator’s work or as requested by the Contracting Office Representatives.
Minimum Qualifications:
- A minimum of a two-year college degree from an accredited college or university preferred.
- 1 year of experience aggregating data and producing reports based on multiple data sources.
- 1 year of experience communicating, both orally and in writing to various audiences.
- 1 year of experience organizing and performing multiple tasks at the same time.
- 1 year of experience providing administrative support to project and/or contract management team and staff who work remotely.
- 1 year of experience with event coordination and planning.
- Ability to type 45 wpm.
Preferred Experience:
- Bilingual in English and Spanish
- Knowledge of Head Start Program Performance Standards and Head Start Act.
Professional Skills:
- Experience with Microsoft Office (Word, Excel, and PowerPoint) is required.
- Experience using virtual platforms and technologies, i.e., Adobe, Teams, etc.
- Team player with the ability to work in a fast-paced environment.
- Ability to work with all levels of internal staff, outside clients and vendors.
Conditions of Employment:
- Complete a Drug Test.
- Be at least 21 years of age.
- Be able to obtain a Tier 2, Non-sensitive Public Trust (Moderate Risk) Clearance.
- Available to travel as necessary.
- A valid US Driver’s license.
Security Clearance/Background Check Requirements:
- Applicants selected will be subject to a government background investigation and may need to meet eligibility requirements for access to classified information.
- Must be a U.S. citizen or Permanent Resident.
- Residency requirement - 3 consecutive years in the last 5 years.
- Internal background check to the satisfaction of contract requirements.
The Work Environment:
- This is a remote opportunity where occasional travel will be required, as needed. Since this is a remote role, must have a dedicated workspace conducive to full videoconferencing (camera and audio) for facilitating webinars and online discussions.
- Must be located within 50 miles of the Office of Head Start (OHS) Regional Office (Atlanta, Georgia or Chicago, IL)
Work Schedule
- This is a full-time position that typically works business hours Monday through Friday. Hours may vary depending on needs and may at times include travel, evenings, or weekends to meet specific project requirements.
Physical Requirements/Working Conditions
- Standing/Walking/Mobility: Must have mobility to walk sites and attend meetings with other stakeholders and employees.
- Climbing/Stooping/Kneeling: 10% of the time.
- Lifting/Pulling/Pushing: 10% of the time.
- Fingering/Grasping/Feeling: Must be able to write, type, and use a telephone system 100% of the time.
- Sitting: Sitting for prolonged and extended periods.
Providencia is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.
TPG complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.
If you require accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquires to HRsupport@theprovidenciagroup.com
