Offer summary

Qualifications:

2+ years of experience as an administrative assistant or in a similar support role, preferably with leadership teams., Strong proficiency in Google Workspace (Docs, Sheets, Drive, Calendar) and Notion., Exceptional attention to detail and ability to manage multiple priorities effectively., Excellent written and verbal communication skills..

Key responsabilities:

Organize and manage the leadership team’s schedules, coordinate meetings, and handle appointments across multiple time zones.

Maintain structured Notion workspaces and a well-organized Google Drive for easy access to critical information.

Assist leadership with task tracking, prioritization, and deadline management.

Act as a bridge between the leadership team and internal stakeholders, ensuring effective communication and follow-ups.

Job description

Our client, a leading platform for enterprise shared asset management and asset-integrated ecosystems, is looking for an Admin Assistant to provide essential support to the leadership team. This role requires someone who thrives in a structured environment, can manage multiple administrative tasks efficiently, and ensures that internal operations run smoothly.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM EST

Key Responsibilities

Calendar & Scheduling Management – Organize and manage the leadership team’s schedules, coordinate meetings, and handle appointments across multiple time zones.
Notion & Knowledge Management – Maintain structured Notion workspaces, ensuring seamless access to critical information, project updates, and workflows.
Google Drive Organization – Maintain a clean and well-structured Google Drive, categorizing files, managing document access, and ensuring easy retrieval of important assets.
Task Coordination – Assist leadership with task tracking, prioritization, and deadline management.
Communication Support – Act as a bridge between the leadership team and internal stakeholders, ensuring effective communication and follow-ups.
Document Preparation – Create, format, and edit reports, presentations, and internal documentation.
Ad-Hoc Administrative Tasks – Provide general administrative support, including research, data entry, and operational organization.

What Success Looks Like

Efficient Scheduling & Communication – Seamless calendar management and clear coordination across teams.
Organized Systems & Workflows – Well-maintained Notion and Google Drive for quick access to resources.
Proactive Administrative Support – Taking initiative to manage key operational tasks and anticipate leadership needs.

Qualifications

Experience – 2+ years as an administrative assistant or in a similar support role, ideally working with leadership teams.
Tech Proficiency – Strong skills in Google Workspace (Docs, Sheets, Drive, Calendar) and Notion.
Organization & Detail-Oriented – Exceptional attention to detail and ability to manage multiple priorities effectively.
Strong Communication – Excellent written and verbal communication skills.
Self-Starter – Ability to work independently, take initiative, and thrive in a remote environment.

Preferred Qualifications

Remote Work Experience – Prior experience working in a fully remote team.
Automation & Process Improvement – Familiarity with Zapier or similar automation tools is a plus.
Project Management Familiarity – Experience with Asana, Trello, or other task management tools is a plus.
Executive Support Experience – Previous experience supporting leadership teams with scheduling and operations.

Opportunity

This is an exciting opportunity to join a fast-growing company at the forefront of enterprise asset management. You will have the chance to work with industry-leading clients, develop your skills in a fast-paced environment, and contribute to a company that values collaboration, innovation, and results. If you’re looking for a challenging and rewarding role where you can make a real impact, we encourage you to apply!