Administrative Assistant

Position Overview

RecruitGo is seeking an Administration Assistant who will be responsible for providing professional administrative support to ensure the smooth and efficient operation of the firm, with a focus on specific Director Divisions.

In addition to your proven skills and experience, we are looking for a candidate who can manage multiple tasks and deadlines, communicate and collaborate effectively, work independently and proactively, and contribute to fostering a positive and dynamic work culture.

Responsibilities:

• Effective Management of Individual Workflow
• Co-ordinate and manage Divisions ASIC via NowInfinity including Debtor Report etc
• Co-ordinate Notices of Assessment ie. BAS - Div 293 - IAS - NOA - PAYG etc including MyGov Correspondence via ATOMate
• Tax Return Collation via Fusesign ie ITR - Company -Partnership - SMSF - Trust
• Weekly and Monthly Divisional Tax Tracking [Including but not Limited To: BAS - IAS - ITR etc
• Quarterly Client Running Balance Reviews from ATO - Support Office Manager with Meeting Preparation
• WIP To Be Billed Reporting - Weekly and Monthly
• Failure to Lodge Penalty Report - Weekly
• Preparation and attendance - Weekly Administration
• Team Member: Approved Leave Emails
• Professional Correspondence & Invoices
• Assist with Training Team Members [As Required]
• Support Office Manager with ongoing development of Administration Services & Support
• Assist Practice Manager with Firm Reporting
• Manager with planning objectives and goals for Support Services
• Preparation of various Minutes of Meeting [MOM] & timely distribution

Requirements: 

• Minimum of 3-5 years experience in accounting firm
• General Office Administration
• Experience Working with ASIC and understanding of various ASIC Forms ie. Annual Review [Company Statement] - Deregistration - Form 362 - Share Transfer etc
• Experience Working with ATO
• Experience Working with NowInfinity or similar ASIC Compliance Software
• Experience Working with ATOMate and FuseSign or Similar
• Experience dealing with all Levels of Staff and Management
• Proficiency with Software - MS Office [Excel - PowerPoint - Word] - Xero 
• Ability to prioritise workload - co-ordinating multiple tasks
• Exceptional Communication Skills
• Strong Multi-Tasking & Prioritisation Skills
• Effective Interpersonal Skills
• Ability to prioritise Workload - co-ordinating multiple Tasks
• Detail-oriented and comfortable working in a fast-paced environment
• Superior Organisation Skills and dedication to completing projects in a timely manner
• Drives and Delivers Outcomes
• Ability to Work autonomously with nominal supervision
• Proactive - displays initiative to achieve Key Deliverables and Outcomes
• Enjoys & embraces being part of a dynamic and fantastic team
• Appreciates opportunities - support provided
• Encourages a cohesive & friendly Work Environment

Why RecruitGo?

RecruitGo seamlessly links world-class business partners with top-tier global talent in emerging markets. Secure legal employment through our Employer of Record services and embark on a journey to unparalleled professional opportunities.

• Work Schedule: Monday - Friday 8.30am – 5pm (1 hour lunch break)
• Work Set up: Remote
• Working Device: Will be provided
• Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
• Team Collaboration:  Join forces with a supportive team, where your insights and contributions are valued.
• Inclusivity: Be part of an inclusive and diverse workplace that values your contributions. Work with the internal team to ensure timely delivery of services to clients and ensure that clients & expectations are met.