Personal Assistant

This is a remote position.

Schedule:

• 24 hours per week
  
• Monday, Wednesday & Friday: 9am - 5pm Yagoona NSW Time
  
• Includes 30 minutes paid break

Client Timezone: Yagoona NSW Time

Client Overview

Join a dynamic, forward-thinking company based in Sydney, Australia, that values efficiency and exceptional support. This innovative business is seeking to streamline its operations and enhance productivity through the addition of skilled virtual assistants. As a growing enterprise, they offer an exciting opportunity to be part of a team that’s shaping the future of remote work and business optimization.

Job Description

We’re seeking a highly organized and proactive Personal Assistant to join our client’s team virtually. In this role, you’ll be the backbone of their operations, managing a diverse range of administrative tasks and providing crucial support to key team members. You’ll have the opportunity to showcase your exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment. This position offers a unique blend of administrative and personal support duties, allowing you to make a significant impact on the day-to-day operations of a growing business. If you’re someone who thrives on variety, excels at problem-solving, and takes pride in keeping things running smoothly, this role presents an exciting opportunity to grow your skills and contribute to the success of a dynamic organization.

Responsibilities

• Expertly manage calendars and schedule appointments, ensuring efficient time management for key team members
  
• Handle incoming communications with poise, prioritizing and responding to emails, calls, and correspondence as appropriate
  
• Create and maintain an organized system for both digital and physical files and documents
  
• Coordinate travel arrangements and prepare detailed itineraries when required
  
• Assist with financial tasks such as processing expense reports and invoices, demonstrating attention to detail and accuracy
  
• Conduct thorough research and prepare comprehensive reports on various topics as needed
  
• Implement and manage an effective system for following up on pending tasks and communications
  
• Provide general administrative support to ensure smooth office operations, adapting to changing priorities with ease
  
• Assist with basic customer service tasks, handling inquiries and requests professionally and efficiently
  
• Contribute to team projects and initiatives, offering creative solutions and support where needed
  

Requirements

• At least 3 years of proven experience as an Virtual Administrative Assistant, Personal Assistant, or in a similar role, showcasing your ability to manage diverse responsibilities
  
• Must have proven Customer Service experience
• Exceptional organizational skills with a talent for prioritizing tasks and managing time effectively
  
• Strong verbal and written communication abilities, with the confidence to interact professionally with various stakeholders
  
• Advanced proficiency in Microsoft Office Suite and adaptability to learn new software and tools quickly
  
• Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion
  
• Sharp attention to detail coupled with strong problem-solving skills
  
• Flexibility to adapt to changing priorities and excel in a dynamic, fast-paced environment
  
• Self-motivated with the ability to work independently and take initiative when needed
  
• Excellent internet connectivity and a quiet, professional home office setup