Personal Assistant

Role

The Virtual Assistants' role is to provide our Australia-based client with a broad range of administrative support tasks. It's about helping our clients to focus on growing their business, rather than getting caught up in smaller tasks.

Opportunities

This role is an opportunity for a highly skilled and adaptable professional to play a critical function in a growing business. The leaders of the business need support that will allow them to focus on the growth and development of their business and free them up from tasks and routine obligations that are currently taking away from that focus.

Clears Personal Assistants (PA) are full-time allrounders working exclusively for their client. The role suits people who can switch between different types of tasks and respond to the changing requirements of a given day.

Purpose

A Clear PA provides highly efficient remote services to free up their client's precious time and mind which helps them drive their productivity better.

As a PA, your daily tasks may include:

• Manage the clients email inboxes efficiently and effectively, actioning as many tasks as possible leaving only those items that require the clients direct input
• Coordinate the clients tasks and commitments ensuring deadlines are met and priorities managed
• Handle phone calls effectively in a professional manner and then action the request from the caller this is not an answering service but an actioning service

• Arrange, manage, coordinate and maintain their schedules, appointments, meetings, events and travel arrangements
• Prepare and send out correspondence on the client's behalf
• Call and coordinate with clients and suppliers, as instructed by your client
• Assist the clients team with back-office work, as required
• Update company databases and spreadsheets, if required
• Perform minor finance-related tasks, as required
• Perform data entry and/or administrative tasks, if required
• Provide other support as may be required by the client to give them the headspace to make important decisions for their businesses.

Essential Attributes

• Technologically adept
• Excellent verbal and written English
• Utmost respect for the confidentiality and sensitivity of the client's information
• Ability to follow instructions and work well independently
• Good organisational, time management and customer service skills
• Proactive mindset
• High-level of professionalism, attention to detail, reliability and strong work ethic
• Good interpersonal skills to harmoniously work with a team
• Ability to multi-task and exercise flexibility, good judgment and discretion

Requirements

• At least 1-year experience in supporting business owners or executives in an admin or PA capacity
• Proficient in Microsoft applications such as Word, Outlook, and Excel.
• Background in dealing with Australian clients is an advantage

Clear Admin People is a B4B Solutions company outsourcing great Filipino talents to work with our Australia-based clients. At Clear, you can enjoy the following:

• Work-from-home (WFH) setup
• PC set with freight expense coverage
• Monthly electricity and internet subsidies
• Attendance incentive
• Employee referral incentive
• Quarterly engagement activities
• HMO Coverage with free dependents
• Group term life insurance coverage
• Upon regularization, Vacation Leave & Sick Leave credits
• Cash conversion of accrued leave credits after 1 year of employment

Clear is looking for an outstanding Virtual Assistant who will help our client drive their business forward. This outstanding professional will enable their client to focus on executing their business strategy, confident that their PA has their backs in organizing their working day, keeping projects moving forward and taking decisive actions where required. The PA we are seeking is self-motivated, work-dedicated, flexible, and organised.