Offer summary

Qualifications:

Strong organizational skills to manage multiple priorities effectively., Prior experience as a Personal Assistant or in a similar role is essential., Excellent communication skills and discretion in handling sensitive information., Proficiency in Google Workspace, Microsoft Office, or similar tools, and fluency in English and Russian..

Key responsabilities:

Manage personal documentation, including immigration and residency requirements across multiple countries.

Coordinate household staff, including scheduling, hiring, and onboarding.

Arrange personal appointments, travel, and restaurant bookings, ensuring a seamless lifestyle management.

Provide administrative support by handling document management and liaising with business operations.

Job description

We’re on a mission to re-invent the fundamentals of e-commerce. As a reseller, with more than 10 years of experience in the beauty industry, we’re expanding into new categories and market places, aiming to make it possible to buy and sell anything, anywhere.

For the past three years we have grown more than 200% and have now a team of 80 highly successful individuals.

We’re a fully remote team (except for our warehouse in Barcelona) from more than 20 countries. Our core values are Efficiency, Initiative, Teamwork, Lifelong Learning and Best Life Architect.

In fact, part of our purpose is to enable our people to live their best lives: our dream is to foster an environment where you can thrive in all aspects of your life. We encourage you to pursue your passions, nurture your relationships, and prioritise your well-being.

As a Personal Assistant you would support our CEO and his partner in managing his personal and administrative matters. This role ensures smooth operations, allowing the executive to focus on his business goals.

Your main accountabilities would include but would not limit to:

Manage Personal Documentation: Research and coordinate immigration, residency, and passport requirements across multiple countries.
Coordinate Household Staff: Schedule and oversee household staff, including hiring and onboarding nannies,etc.
Lifestyle and Event Management: Arrange personal appointments, travel, restaurant bookings, and service providers.
Administrative Support: Handle document management, liaise with business operations, and ensure timely completion of tasks.
Maintain Organization: Proactively anticipate and resolve issues, ensuring seamless day-to-day operations.
Collaborate closely with the Executive Assistant: to ensure seamless business operations and provide comprehensive support.

Requirements

Strong organizational skills to juggle multiple priorities.
Prior experience as a Personal Assistant or in a similar role.
Excellent communication and discretion in handling sensitive information.
Proficiency in Google Workspace, Microsoft Office, or similar tools.
Fluent in English and Russian

Benefits

Remote Work: The freedom to work from anywhere.
Fair and transparent salary: we hire globally with salary based on role, not location. This role pays $1,400 gross, with bi-annual reviews to recognize your growth and achievements.
Flexible Hours: Adapt your schedule to fit your life.
Full-Time Contract: Enjoy the stability of a permanent role.
Generous Paid Time Off: 36 days.
Private Health Care: Comprehensive coverage for your well-being.
Annual Company Retreats: Inspiring getaways to recharge.
Friendly Team Environment: A supportive team that values your growth.

Required profile