Administrative Assistant

This is a remote position.

Role Name: Executive Assistant

Schedule:

• 40 hours per week, Monday to Friday 9am-6pm Tampa FL Time with 12-1pm Lunch break
  

Client Timezone: Tampa, FL

Join a thriving roofing and construction company at the forefront of the industry. This dynamic business specializes in high-quality roofing services and construction projects across Florida and the greater Atlanta metro area. With a rapidly expanding portfolio and partnerships with major hedge funds, the company is experiencing significant growth and increased demand for its expertise in both routine projects and emergency restoration work.

As an Executive Assistant, you’ll be the linchpin of our operations, playing a crucial role in our expanding business. You’ll manage vital communications, streamline processes, and ensure smooth operations across multiple high-value projects. This role offers an exciting opportunity to grow your skills in a fast-paced environment, working with cutting-edge CRM systems and contributing to the success of large-scale partnerships. You’ll be at the heart of our business, handling everything from detailed invoicing to coordinating with field crews and preparing estimates.

• Manage and optimize data across multiple CRM systems
  
• Facilitate clear communication between field crews, vendors, and internal teams
  
• Process and prepare invoices for diverse projects and clients
  
• Compile and format estimates based on field crew information
  
• Break down and input scope of work reports into CRM systems
  
• Support management of large-scale client partnerships, including hedge funds
  
• Assist the main office administrator with various critical tasks
  
• Prioritize and handle multiple urgent requests from different stakeholders
  
• Contribute to the efficient management of emergency restoration projects
  

Requirements

• Excellent verbal and written communication skills
  
• Proficiency in CRM systems with a willingness to learn new software
  
• Sharp attention to detail and data entry accuracy
  
• Adaptability to handle diverse tasks and shifting priorities
  
• Basic understanding of construction or roofing terminology (preferred)
  
• Ability to work full-time during Eastern Standard Time hours
  
• Strong organizational skills and ability to multitask effectively
  
• Proactive problem-solving attitude and ability to work independently
  
• Comfort with technology and willingness to learn new digital tools