Events Associate

Company Description

Established in 1994, NeuGroup is the premier membership organization for Treasury and Finance professionals at the world's most iconic multinational corporations. We create opportunities for our members to exchange knowledge via in-person group meetings and virtual interactive sessions and provide thought leadership on topics including – but not limited to -- M&A, capital markets, ESG, liquidity and financial risk management and financial planning and analysis. We are a fast-growing and dynamic, privately owned company with a passion for delivering excellence in service to our over 250 member companies and 750 individual members.

NeuGroup is committed to providing associates with career pathing and growth opportunities though engagement in company-wide special projects and a focus on mentoring/coaching. We offer a comprehensive benefits package.

Position Summary

The Events Associate will play a key role in supporting the Events Department and other organizational functions as needed. This position focuses on assisting with the logistics and coordination of in-person and virtual events, as well as providing general administrative support.

The ideal candidate is detail-oriented, organized, and capable of juggling multiple tasks in a dynamic environment. Strong communication and organizational skills are essential, along with a proactive approach to problem-solving. Flexibility and a willingness to assist in a variety of tasks across departments are key to success in this role. Some travel will be required (approximately 25%).

Responsibilities

·        Assist in researching and sourcing venues, vendors, and suppliers for events.

·        Support event project planning by updating timelines, task trackers, and schedules.

·        Build and manage event registration systems; track attendance and produce reports.

·        Prepare and distribute event communications, including invitations, reminders, and follow-ups.

·        Coordinate the purchase and shipment of supplies, event materials, and collateral; maintain inventory records.

·        Organize and manage speaker materials such as presentations, bios, and headshots.

·        Help arrange catering, audiovisual requirements, and other vendor services for events.

·        Maintain and update event documents, including attendee guides, rooming lists, and logistics checklists.

·        Provide onsite support during in-person events, including setup, registration, and troubleshooting, acting as onsite event lead at various in-person events. Events Associate should expect approximately 25% travel, approximately 3 trips per quarter.

·        Facilitate and support virtual meetings as needed.

·        Collaborate with other departments to assist with administrative tasks or special projects as required.

This role is ideal for someone who is eager to grow their skills in event planning while gaining broad exposure to the inner workings of a dynamic organization.

Requirements

• A Bachelor’s degree and at least 1-2 years of post-college event experience
• Proficiency in virtual and hybrid work environments and tools (e.g., Zoom and Teams)
• Fluency in MSFT Office
• Strong technical skills (Cvent knowledge preferred; familiarity with Salesforce and Asana is a plus)
• Strong oral/written communication skill

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Work From Home