Executive Assistant I

We are looking for a resourceful, proactive, and detail-oriented Executive Assistant to support the Senior Vice President (SVP) of our Operations Team. In addition to a variety of administrative tasks such as complex calendar management and travel planning, you will be responsible for anticipating the needs of the SVP and their team, strategically planning ahead, acting on your plans, and adjusting as necessary – oftentimes before being asked to do so. 

Reporting to the lead Executive Assistant on the Technology Team, you will partner with the SVP and their team, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do 

• Support the SVP of Operations: handle all administrative needs (including, but not limited to those listed below), act as a strategic partner, anticipate needs, proactively and independently problem-solve, and take on tasks to ensure that the SVP is utilizing their time in the most efficient way possible

• Complex calendar management: gain a deep understanding of company and SVP priorities in order to align the calendar, schedule meetings (often across multiple time zones), adjust for scheduling conflicts, and keep a several-months-out view of meetings and events to come

• Travel coordination: book flights, ground transportation, and hotel accommodations for both domestic and international trips, occasionally with minimal notice

• Meeting preparation: create calendar events including links to all pre-read materials, Zoom details, and appropriate attendee list, draft agenda outlines and/or slide deck templates for circulation, communicate with meeting attendees and ensure agendas/slide decks are populated ahead of meetings, send pre-read and post-meeting materials to all attendees and appropriate stakeholders

• Meeting attendance: gain context on team projects and priorities, manage Zoom, note action items and the individual(s) responsible for delivering, follow up with meeting attendees to track progress toward action items, and solicit feedback on large-scale meetings such as the Operations All Hands to inform future meetings

• Event coordination: plan and execute in-person meetings and team building events from start to finish, track and manage to the available budget, act as the point of contact for all event-related communications to the SVP, their team, your Finance Partner, and the vendors you engage, and solicit feedback from attendees post-event to inform future events

• Partner with the Leadership Support Team to coordinate needs across the wider Affirm team

What We Look For 

• 5-8 years of relevant experience in an Executive Assistant role

• Ability to work independently as well as across various teams

• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced, dynamic environment

• Working knowledge of Google Suite, Slack, Zoom; familiarity with Navan a plus

• Strong work ethic, professionalism, confidentiality, and good judgment

• Ability to deal with conflict as well as give and receive feedback diplomatically

• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Pay Grade - J
Equity Grade - 3

CAN base pay range per year: $102,000 - $142,000

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