Contracts Administrator

Overview:

Integration Innovation, Inc. (i3) is seeking a Contracts Administrator to join our growing contracts team. In 2024, i3 was voted as one of Huntsville’s “Best Places to Work” for the 9th time! If you are looking for a high-energy, challenging, and fun company, i3 is the right fit for you.

The position requires a self-motivated, proactive individual with the ability to organize, problem-solve, coordinate and administer multiple assignments concurrently. The successful candidate must be able to work in a fast-paced, growing small business environment as a team player performing a variety of functions to negotiate, administer, monitor and track all contract/subcontract activity. The Contracts Administrator must be customer focused and possess: (1) the ability to develop innovative solutions to a variety of complex contracts & subcontract challenges; (2) excellent verbal and written communication and presentation skills to accurately document and report findings and new concepts to a variety of audiences; (3) excellent interpersonal and leadership skills to influence and guide employees, managers, customers and other external parties; (4) the ability to organize, schedule, and coordinate multiple work phases; and (5) the ability to lead and mentor less experienced professional employees.

• Manage contracts from a variety of agencies such as DoD, USAF, GSA, OASIS, EXPRESS.
• Manage various contract types including, but not limited to CPAF, CPFF, T&M, FFP, and contracts awarded under Other Transaction Agreements (OTAs).
• Prepare RFQs, evaluate proposals, prepare contract and subcontract modifications, and other agreements in compliance with i3, FAR/DFARS & CPSR processes and procedures.
• Negotiate and award subcontracts that meet specifications, quality, budget, and schedule.
• Analyze and evaluate potential problems with subcontractor commitments; assess the impact of subcontractor delays; assist in developing recovery plans and recommend solutions.
• Ensure all contract actions are in accordance with applicable requirements (FAR, DFARS, CPSR, CAS, etc.).
• Work closely with Program Management Office.
• Assist in the preparation, transmission and monitoring of correspondence relating to contractual obligations; ensure completion and maintenance of contract and subcontract files; and respond timely to all contractual reporting requirements.
• Execute Contract Closeout.
• Perform other duties as assigned.

Education/Experience

• Bachelor's degree in Business Administration or, Management, with an emphasis in contract administration or other related field. Additional experience may substitute for degree.
• Minimum of four (4) years of contract administration, supply chain procurement or equivalent experience with large prime contracts and multiple subcontractors.
• Proficiency with FAR, DFARS and its supplements, GSA, OASIS, AMCOM EXPRESS, industry business best practices, TINA, CAS, and the negotiation of contracts.
• Proficient in MS Office Products (Excel, Word, PowerPoint, etc.)
• NCMA CPCM/CFCM certification a plus.
• Proficiency in terms and conditions negotiations is a must for this position.
• Working knowledge of CPSR requirements and processes
• Deltek CostPoint Contracts Module working knowledge a plus.
• Ability to obtain and maintain a DoD security clearance.
• U.S. Citizenship is required.

Knowledge/Skills

• Ability to work independently and assess, prioritize, and drive issues to closure.
• Ability to operate as part of a highly functioning team.
• Ability to multitask and address/solve complex issues; pay strict attention to detail.
• Possess strong organizational, planning, verbal and written communication skills.
• Knowledge of office administration and procedures.
• Exceptional judgment capabilities and relationship management skills.
• Excellent communication, teamwork, and client service skills; ability to clearly communicate in discussions and written documents, and to deliver feedback clearly and tactfully.
• Interact with a diverse array of customers and staff in a professional and courteous manner.
• Be energized by a fast-paced work environment.
• Must be able to communicate with others effectively.
• Analyze information and respond appropriately.
• Manage time wisely and prioritize tasks.
• Provide superior customer service. 
• Multi-task in a pleasant manner.
• Work well under pressure.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; handle or feel; and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Regular i3 hours are 8:00 a.m. - 5:00 p.m. Monday-Friday, however, additional hours may be required on occasion. Regular and punctual attendance is required.

i3 is a technically diverse, 100% team member owned business, headquartered in Huntsville, Alabama specializing in missile and aviation systems engineering and logistic services, electronic warfare and electromagnetic effects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, cybersecurity and IT/IA innovative solutions and virtual training, simulation & serious game development and implementation. We have established a broad offering of products and capabilities collectively providing decades of experience supporting the full complement of DoD military services, Missile Defense Agency, National Aeronautics and Space Administration, and a variety of other Government organizations and private industry customers.  

Perks of being a team member owner include:

• Long-term financial security
• Higher job satisfaction
• Greater job security
• Personal and professional growth
• Great company culture

Other outstanding benefits:

• Excellent insurance coverage
• 401(k) match
• Generous PTO
• Health and wellness incentives
• Tuition and certification reimbursement
• Countless opportunities to give back to the community through i3 Cares

We work hard. We compete hard. We play hard. Apply now to join us!