Office Coordinator and Receptionist (Part-Time/On-Site)

About the Role

The Office Coordinator & Receptionist role is responsible for being the first point of contact, greeting, welcoming, answering the main line, and directing visitors appropriately upon arrival. This position is also responsible for a diverse set of tasks including but not limited supporting corporate initiatives and events, maintaining stock and appearance of the corporate office, providing general office support with a variety of related activities.This role is part-time. 

A Day in the Life

• Serves as main point of contact for all Corporate Office matters including security, requests, maintenance, events, etc.
• Proactively identifies and addresses needs of the corporate office.
• Receives, sorts, and distributed mail and deliveries.
• Partners with key stakeholders to support office and remote associate events including managing UberEATS business account, etc.
• Assist as needed in organizing company events and meetings.
• Manages third-party vendors including cleaning, vending, shredding, and maintenance schedules.
• Acts as SME on departments and areas of expertise for corporate office and visitors.
• Provides proactive communication for office and Granite Park happenings, etc. 
• Processes and tracks invoices related to office management and works with management in monitoring budget for office-related items.
• Restocks Fun Lounge and office supply closets, and ensures supply closets, cabinets, and drawers clean and organized.
• Places Fun Lounge and office supply orders on a regular basis (water, sodas, snacks, kitchen supplies, first-aid supplies) after taking inventory.
• Maintains the overall cleanliness and appearance of the office, fun lounge and conference rooms. This includes: 
  1. Unloading dishwasher 
  2. Wiping down and emptying fridge on a weekly basis
  3. Re-setting the fun lounge after company-sponsored meals
  4. Wiping down and organizing conference room tables and chairs
• Responsible for placing, confirming, setting up and cleanup of employer-sponsored weekly breakfast and biweekly lunch for Corporate Office team.
• Responsible for the cleaning and maintenance of coffee machines and their supplies.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) and manages package and parcel shipping and receiving including all mail from onsite and offsite mailboxes, P.O. Boxes, etc. 
• Supports compliance and maintenance activities across the Corporate Office including performing monthly visual inspection of fire extinguishers to ensure tamper seal and pin are intact. Partner with Talent for annual maintenance inspections.
• Maintain Corporate Directory via Canva.
• Maintains up to date version of Office Seating chart, including ensuring name plates are up to date.
• Supports Talent team during onboarding and offboarding processes to ensure appropriate seating/desk setup, technology is shipped (if applicable) and swag bags are created. 
• Provides additional support to the Talent team as needed.
• Supports with special projects, as necessary.

What Sets You Apart

• Proficient in Microsoft Office (Word, Excel, Power Point, Outlook).
• Solution oriented – resolves problems in a timely manner and gathers and analyzes information skillfully.
• Interpersonal skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Excellent written and verbal communication skills.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Adapts well in a fast paced, rapidly changing business environment.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Attention to detail.
• Strong sense of confidentiality.
• Ability to lift and carry 30 pounds.

Education and Experience

• High School Diploma or GED required.
• 2+ years of relevant experience.
• Experience as a receptionist, office assistance or administrative assistant preferred.